Executive Assistant with AI Service Development Expertise

Restaurant Systems Maintenance; United States; Remote; USD 60,000 - 90,000; Full time

Job summary

Restaurant Systems Maintenance is seeking an Executive Assistant with a strong background in sales, administration, and executive support, plus interest in AI service development. You will manage executives’ schedules, handle correspondence, and coordinate sales activities for restaurant clients.

The role emphasizes organization, multitasking, and collaboration with teams to streamline workflows and contribute to AI tooling integration that enhances business operations.

Qualifications

• Prior executive assistant or administrative support experience.
• Interest or experience in AI service development.
• Experience handling high-volume client communication, especially with restaurant clients.
• Desirable familiarity with AI-based platforms and tools.
• Fluent English; Spanish a plus.
• Typing test proving minimum 60 WPM.

Responsibilities

• Provide executive-level administrative support (schedules, meetings, communications).
• Handle executive correspondence professionally and precisely.
• Assist in sales processes (leads, follow-ups, client/contractor comms).
• Collaborate to streamline workflows and support sales goals.
• Support AI service development: build, test, deploy AI services and tools.

Skills

Executive support

CRM management

Zoho CRM

English fluency

Typing 60 WPM

Spanish language

High-volume calls

Tools

Zoho One

Zoho CRM

Job description

Category: IT Services Location: Role Overview We are seeking an Executive Assistant with a strong background in sales, administration, and executive support, along with a keen interest or expertise in AI service development. This role will involve managing executive schedules, communications, and sales processes, while playing a key part in supporting the development and deployment of AI services to enhance business operations. The ideal candidate will be highly organized, able to multitask in a fast-paced environment, and contribute to the integration of AI tools into company processes.

Responsibilities

• Provide executive-level administrative support, including managing schedules, meetings, and communications.
• Handle executive correspondence (emails, letters, etc.) with professionalism and precision.
• Assist in sales processes, including managing leads, follow-ups, and client or contractor communications.
• Collaborate with team members to streamline workflows and contribute to achieving sales goals.
• Support AI Service Development: Actively assist in the building, testing, and deployment of AI services and tools to improve operational efficiency. Help develop innovative AI solutions that support both internal processes and client interactions.
• Contribute to the continuous improvement of AI-driven systems to optimize business operations and ensure seamless integration.
• Assist with general administrative tasks and project management as needed.

Requirements

• Previous experience as an Executive Assistant or in an administrative support role, preferably with experience in or exposure to AI service development.
• Proven ability to manage high-volume client communication, especially with restaurant clients or contractors.
• Demonstrated interest in AI technologies, with experience in AI-based tools and solutions or eagerness to contribute to their development.
• Knowledge or experience working with AI-based platforms and services is highly desirable.
• Proficient in Zoho One, especially Zoho CRM, with a strong understanding of how to leverage AI tools in CRM systems and other business operations.
• Strong organizational, communication, and problem-solving abilities, with a focus on AI service development.
• Fluent in English; Spanish is a plus.
• Typing Proficiency: Minimum 60 WPM (typing test required).
• Communication Skills: Strong verbal skills with the ability to handle high-volume calls while maintaining a positive demeanor.
• Location and Time: Must be based in South America and available to work during daytime hours in the Eastern Time zone.

Details

Originally posted on Himalayas