Hybrid Executive & Program Operations Assistant

SEO (Sponsors for Educational Opportunity); Miami (FL); Hybrid; USD 47,575 - 56,077; Full time

Job summary

SEO Scholars Miami is seeking an Executive & Program Assistant to support the Executive Director and day-to-day program operations. The role is designed for a proactive, mission-driven administrator committed to educational equity and supporting students on their path to college.

The position involves managing calendars, coordinating meetings and travel, assisting with events, and helping maintain program data in Salesforce and Google Workspace.

Qualifications

• Bachelor’s degree preferred or equivalent professional experience.
• 1–3 years of administrative, program coordination, nonprofit, or education-related experience.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Ability to travel locally throughout Miami-Dade County for events and program activities.

Responsibilities

• Manage the Executive Director’s calendar, scheduling, and meeting coordination; coordinate travel, logistics, and event-related scheduling.
• Draft and edit emails, agendas, reports, meeting notes, and correspondence; support board and donor meetings.
• Develop trackers and communications to ensure clarity, efficiency, and transparency across stakeholders.
• Prepare and reconcile monthly AMEX reports and support budget monitoring.
• Perform administrative duties, maintain files, and organize documents.
• Coordinate team communications and meetings; assist with external meetings and team building activities.

Skills

Organizational skills

Communication skills

Multitasking

Tech proficiency

CRM systems

Interpersonal skills

Local travel

Education

Bachelor’s degree preferred or equivalent experience

Tools

Canva

Monday.com

Salesforce

Job description

SEO Scholars Miami is seeking an Executive & Program Assistant to support the Executive Director and day-to-day program operations. The role is designed for a proactive, mission-driven administrator committed to educational equity and supporting students on their path to college.

The position involves managing calendars, coordinating meetings and travel, assisting with events, and helping maintain program data in Salesforce and Google Workspace.