Hybrid Executive Personal Assistant to CEO

AdArt Company; Los Angeles (CA); Hybrid; USD 65,000 - 95,000; Full time

Job summary

AdArt is seeking an Executive Personal Assistant to support the President-CEO in a hybrid office environment. The role encompasses high-level administrative duties, calendar and travel management, and coordinating meetings and events with attention to detail.

The ideal candidate brings 5+ years of executive support experience, strong organizational skills, and the ability to handle multiple priorities with discretion. Fluency in English and Spanish is preferred.

Qualifications

• 5+ years of experience in personal or executive assistance for C-level executives.
• Bilingual English/Spanish preferred.
• Ability to anticipate and resolve issues independently is highly valued.
• Strong multitasking and organizational skills with a proactive mindset.
• Requires flexibility and the ability to adapt to changing priorities and demands.
• Excellent verbal and written communication skills are crucial.

Responsibilities

• Greet visitors and clients professionally and warmly.
• Maintain office protocols and assist in workplace safety.
• Coordinate logistics for meetings, conferences, and events.
• Set up meetings, attend some, and take notes; prepare and distribute minutes.
• Assist with business travel coordination and detailed itineraries.

Skills

5+ years experience

Bilingual English/Spanish

Proactive mindset

Multitasking

Flexibility

Communication skills

Problem-solving

Job description

AdArt is seeking an Executive Personal Assistant to support the President-CEO in a hybrid office environment. The role encompasses high-level administrative duties, calendar and travel management, and coordinating meetings and events with attention to detail.

The ideal candidate brings 5+ years of executive support experience, strong organizational skills, and the ability to handle multiple priorities with discretion. Fluency in English and Spanish is preferred.