Hybrid Executive Operations Assistant

Beemac Logistics; New Brighton (Beaver County); On-site; USD 52,000 - 85,000; Full time

Benefits offered by this job

Paid time off (PTO) and holidays

Dependent Care Flexible Spending (DCF…

Medical, dental, and vision insurance

401(k) with company match

Health Savings Account (HSA)

Legal assistance and identity theft保护

Job summary

Beemac Logistics in New Brighton, PA is seeking a sharp, resourceful Business Operations Assistant to support the leadership team. This role requires handling a wide range of priorities, managing calendars, travel, and financial tasks, and taking ownership of special projects that go beyond a typical assistant role.

You will work on-site with Monday–Friday hours, occasionally benefiting from remote work flexibility, and you will need a background check and credit review.

Qualifications

• Excellent organizational skills and the ability to manage multiple priorities and deadlines at once.
• Strong written and verbal communication skills.
• Comfortable handling confidential information and financial matters.
• Proactive, self-starter mindset with the drive to take on new projects.

Responsibilities

• Serve as the primary point of contact and right hand to the leadership team, anticipating needs before they're asked.
• Manage complex calendars, scheduling, and meeting logistics across multiple leaders and priorities.
• Coordinate all personal and business travel for the leadership team and select employees, including flights, lodging, and itineraries.
• Own expense reports, credit card reconciliations, and other day-to-day financial administration for the leadership team.
• Take the lead on special projects, including initiatives tied to leadership outside ventures such as an athletic facility they support.
• Draft and proofread correspondence, presentations, and internal communications.
• Handle sensitive company and personal information with discretion and sound judgment.
• Coordinate with vendors, partners, and outside contacts on behalf of the leadership team.
• Juggle shifting priorities and deadlines without dropping the details.

Skills

Organizational skills

Written and verbal communication

Multitasking / managing priorities

Discretion with confidential info

Proactive self-starter

Education

College degree preferred

Tools

MS Office

Expense platforms

Travel platforms

Job description

Beemac Logistics in New Brighton, PA is seeking a sharp, resourceful Business Operations Assistant to support the leadership team. This role requires handling a wide range of priorities, managing calendars, travel, and financial tasks, and taking ownership of special projects that go beyond a typical assistant role.

You will work on-site with Monday–Friday hours, occasionally benefiting from remote work flexibility, and you will need a background check and credit review.