Hybrid Executive Office Coordinator for the President

Waubonsee Community College; Sugar Grove (IL); Hybrid; USD 29,000 - 35,000; Full time

Job summary

Waubonsee Community College is seeking a Senior Administrative Coordinator for the Office of the President at the Sugar Grove Campus. This role provides high-level administrative and operational support, coordinating meetings, calendar activity, and office procedures with confidentiality and discretion.

You will manage communications, assist with events, and help streamline administrative processes across the President's Office, ensuring timely follow-through and professional service to senior

Qualifications

• High school diploma or equivalent required; associate degree preferred.
• Minimum of three years of administrative, clerical, or executive support experience in a professional or public-sector setting.
• Proficiency with Microsoft Office Suite and enterprise systems; able to produce professional documents efficiently.

Responsibilities

• Coordinate internal and external meeting requests with proper technology and calendar management.
• Maintain and update President’s contact database and respond to inquiries.
• Process leave requests for the President and direct reports; monitor calendars in Outlook.
• Provide logistical support for institutional meetings and events (All-College Address, Commencement, etc.).
• Organize digital and physical filing systems and maintain procedures manuals.
• Oversee board room and conference room scheduling; support policy research as requested.
• Welcome guests to the Office of the President and arrange hospitality and materials as needed.
• Coordinate purchasing, requisitions, PCard statements, travel expense reports, and related docs.

Skills

MS Office

Communication

Organization

Executive support

Education

High school diploma

Associate degree preferred

Tools

Outlook

Word

Excel

Teams

Job description

Waubonsee Community College is seeking a Senior Administrative Coordinator for the Office of the President at the Sugar Grove Campus. This role provides high-level administrative and operational support, coordinating meetings, calendar activity, and office procedures with confidentiality and discretion.

You will manage communications, assist with events, and help streamline administrative processes across the President's Office, ensuring timely follow-through and professional service to senior