Hybrid Administrative Specialist, Campus Safety & Operations

Waubonsee Community College; Sugar Grove (IL); Hybrid; USD 29,000 - 35,000; Full time

Job summary

Waubonsee Community College is seeking an Administrative Specialist for Campus Safety and Operations at the Sugar Grove campus. This full-time, hybrid-position supports executive leadership, maintains access control systems, and coordinates cross-department collaboration.

Responsibilities include onboarding staff with access cards and keys, managing time sheets, overseeing service desk work orders, and compiling annual ICCB reports.

Qualifications

• High school diploma or equivalent.
• At least three years of related administrative experience.
• Proficient in MS Word, MS Teams, data entry, and calendar management.

Responsibilities

• Provide daily administrative support to the Executive Director of Campus Safety and Operations.
• Onboard new employees with Access Cards and Keys; manage key inventory.
• Troubleshoot access door issues with maintenance or vendors and schedule repairs.
• Serve as Controller for the Access Control and Security system; maintain databases.
• Review time sheets and leave for direct reports; manage Service Desk work orders.
• Schedule bi-monthly and other meetings; coordinate cross-department projects.
• Maintain facilities data and ICCB reporting; update building maps and calendars.
• Answer phones, take messages, and assist inquiries within scope.

Skills

Administrative Experience

Confidentiality

Time management

Customer service

Team coordination

Prioritization

Calendar management

Education

High school diploma

Tools

MS Word

MS Teams

Data entry

Job description

Waubonsee Community College is seeking an Administrative Specialist for Campus Safety and Operations at the Sugar Grove campus. This full-time, hybrid-position supports executive leadership, maintains access control systems, and coordinates cross-department collaboration.

Responsibilities include onboarding staff with access cards and keys, managing time sheets, overseeing service desk work orders, and compiling annual ICCB reports.