Executive Office & Board Liaison

Harper College; Hoffman Estates (IL); On-site; USD 60,000 - 90,000; Full time

Job summary

Harper College seeks an experienced executive assistant to provide high-level support to the President, anticipate needs, and manage priorities across institutional initiatives. You will coordinate calendars, travel, and communications, drafting leadership-ready materials and maintaining confidential records.

Responsibilities include coordinating meetings, supporting cabinet meetings, and ensuring timely responses to correspondence.

Qualifications

• Five or more years of progressively responsible administrative support at executive level.
• Strong writing skills and ability to work under pressure.
• Experience preparing and monitoring budgets and coordinating complex calendars.

Responsibilities

• Provide high-level executive support to the President, anticipating needs and prioritizing initiatives.
• Serve as primary contact for internal and external Harper community to facilitate communication with the President.
• Draft correspondence, reports, presentations, and briefings with independent review for signature.
• Coordinate meeting agendas, materials, and logistics for executive meetings and presidential engagements.
• Support Executive Cabinet and committees with notetaking and follow-ups.
• Assist with board participation activities and related duties as assigned.
• Manage the President's calendar, travel, and related logistics; supervise administrative staff.
• Develop and maintain office procedures, budgets, and cost center information.

Skills

Executive support

Budget management

Communication

Interpersonal skills

Multi-tasking

Education

Bachelor's degree

Tools

Microsoft Office

Adobe

Job description

Harper College seeks an experienced executive assistant to provide high-level support to the President, anticipate needs, and manage priorities across institutional initiatives. You will coordinate calendars, travel, and communications, drafting leadership-ready materials and maintaining confidential records.

Responsibilities include coordinating meetings, supporting cabinet meetings, and ensuring timely responses to correspondence.