Executive Office Coordinator to the President & Board Clerk

Waubonsee Community College; Sugar Grove (IL); Hybrid; USD 97,377,000 - 117,110,000; Full time

Benefits offered by this job

Healthcare benefits

14 paid holidays

SURS pension plan

Job summary

Waubonsee Community College seeks an Executive Administrative Coordinator to support the President and serve as Clerk of the Board. This full-time, in-person role operates with a hybrid option, coordinating complex calendars, travel, and board materials while handling confidential information.

The successful candidate will manage communications, prepare meeting agendas, and oversee Board documentation within a collaborative, student-focused environment at the Sugar Grove campus.

Qualifications

• Experience supporting executive leadership and confidential matters.
• Strong calendar management and high-level meeting coordination.
• Advanced digital fluency with Microsoft 365 and collaboration tools.

Responsibilities

• Provide executive support to the President and Clerk of the Board.
• Manage complex calendars, meeting agendas, and travel arrangements.
• Record accurate Board meeting minutes and maintain official documents.
• Monitor email, respond appropriately, and escalate as needed.
• Assist with budget administration and related processes.

Skills

Executive calendar management

Confidential information handling

Communication skills

Relationship building

Problem-solving

Education

Associate degree

Bachelor’s degree preferred

Tools

Outlook

Word

Excel

PowerPoint

Teams

SharePoint

OneDrive

Board management systems

Electronic signatures

Job description

Waubonsee Community College seeks an Executive Administrative Coordinator to support the President and serve as Clerk of the Board. This full-time, in-person role operates with a hybrid option, coordinating complex calendars, travel, and board materials while handling confidential information.

The successful candidate will manage communications, prepare meeting agendas, and oversee Board documentation within a collaborative, student-focused environment at the Sugar Grove campus.