Executive Admin Assistant to VP & GM – Allentown (Onsite)

Evonik; Allentown (Lehigh County); On-site; USD 65,000 - 90,000; Full time

Job summary

Evonik is seeking an proactive Administrative Assistant to support the VP & GM of High Performance Polymers Americas in Allentown, PA. The role combines executive support, business coordination, site administration, purchasing, and event planning to keep the team running smoothly.

You will manage calendars, travel, and presentations, coordinate onboarding/offboarding, and assist with purchasing and supplier activities across the Allentown region.

Qualifications

• Previous administrative or executive support experience in a corporate environment (5–10 years preferred).
• Associate’s or Bachelor’s degree preferred, or equivalent education/experience.
• Strong PowerPoint and Excel skills; proficient in Outlook, Word, Teams, and SharePoint.
• Familiarity with SAP, Ariba, Concur, Workday or similar tools is helpful.
• Excellent organization and follow-through, with the ability to manage multiple priorities and meet deadlines.

Responsibilities

• Provide direct administrative support to the VP & GM, High Performance Polymers Americas, including calendar management, meeting coordination, travel arrangements, Outlook support, and preparation of presentations, spreadsheets, organizational charts, reports, and other business materials.
• Help track important deadlines and follow up with team members on outstanding actions and requested information.
• Act as a trusted point of coordination for leadership; manage competing requests, protect leadership time, and redirect requests when appropriate; handle confidential information with discretion.
• Support employee and contractor onboarding, transfers, and offboarding, including system access, badges, equipment, supplies, and site orientation.
• Support the HP Polymers Americas organization and Allentown site with visitor coordination, meetings, onboarding/offboarding, employee/contractor support, customer communications, mail and packages, and day-to-day admin needs.
• Coordinate purchasing and supply activities for employees in Allentown and region; support invoice processing, goods receipts, purchasing transactions, and troubleshooting using Ariba, SAP, Concur, Invoice Payment, Procurement Card, and related tools.
• Plan and coordinate customer meetings, workshops, trainings, events; manage logistics including space, catering, A/V, invitations, RSVPs, transport, accommodations, and supplies.
• Maintain regional contract information for HP Polymers and Coating/Adhesives; partner with other Administrative Assistants and provide site support when priorities require it.

Skills

PowerPoint

Excel

Outlook

Word

Teams

SharePoint

Education

Associate's or Bachelor's degree preferred

Tools

SAP

Ariba

Concur

Workday

Job description

Evonik is seeking an proactive Administrative Assistant to support the VP & GM of High Performance Polymers Americas in Allentown, PA. The role combines executive support, business coordination, site administration, purchasing, and event planning to keep the team running smoothly.

You will manage calendars, travel, and presentations, coordinate onboarding/offboarding, and assist with purchasing and supplier activities across the Allentown region.