Hybrid Executive Assistant to VP, Energy Americas

Wärtsilä Corporation; Houston (TX); Hybrid; USD 70,000 - 90,000; Full time

Benefits offered by this job

Hybrid work setup

Global travel opportunities

Leadership exposure

Job summary

Wärtsilä North America is seeking an Executive Assistant to support the Vice President, Energy Americas. The role includes managing the VP’s calendar, coordinating meetings and travel (domestic and international), and serving as a trusted office liaison across the Americas.

The position offers a hybrid Houston or Ft. Lauderdale arrangement, with opportunities to engage in leadership hosted meetings and travel. Excellent English communication and MS Office proficiency are essential.

Qualifications

• Bachelor’s degree or equivalent experience.
• 3+ years of experience supporting senior or C-suite executives.
• Proactive, self-starting mindset and initiative.
• Strong organizational skills and ability to manage changing priorities.
• Excellent written and verbal communication in English; Spanish a plus.
• Advanced Microsoft Office skills and comfort with AI-driven tools.
• Willingness to travel up to 20% (international).

Responsibilities

• Fully manage the VP's calendar and prioritize requests.
• Serve as main point of contact for the VP and stakeholders.
• Coordinate meetings, travel and itineraries, both domestic and international.
• Prepare agendas, take notes and follow up on actions.
• Attend management meetings in person and travel with leadership when needed.
• Support travel documentation and visa requirements.

Skills

Bachelor's degree

Executive support

Microsoft Office

Communication skills

Education

Bachelor's degree or equivalent

Tools

SAP

Concur

Microsoft Teams

MS Office

Job description

Wärtsilä North America is seeking an Executive Assistant to support the Vice President, Energy Americas. The role includes managing the VP’s calendar, coordinating meetings and travel (domestic and international), and serving as a trusted office liaison across the Americas.

The position offers a hybrid Houston or Ft. Lauderdale arrangement, with opportunities to engage in leadership hosted meetings and travel. Excellent English communication and MS Office proficiency are essential.