Energy Region North Administrative Assistant (Hybrid)

Wärtsilä Corporation; Fort Lauderdale (FL); Hybrid; USD 42,000 - 56,000; Full time

Benefits offered by this job

Hybrid work model

Leadership exposure

Competitive compensation

Job summary

Wärtsilä Corporation in Fort Lauderdale, FL, is seeking an experienced Administrative Assistant to support leaders in the Energy Business – Region North. The role is hybrid, based in Fort Lauderdale or Houston, with responsibilities spanning calendar management, travel planning and executive support.

You will coordinate meetings, onboarding, and office operations, while helping with Excel-based reporting and internal communications. A strong English communicator with discretion is essential.

Qualifications

• 5+ years of administrative experience, ideally supporting leaders in a multinational company.
• Bachelor's degree or equivalent experience.
• Strong organization and time-management skills.
• Clear written and verbal communication skills in English.
• Discretion when handling confidential information.

Responsibilities

• Provide administrative support to the Energy Business Director, Region North and leadership team.
• Manage calendars, travel logistics, and expense reports.
• Coordinate meetings, events, and onboarding activities.
• Maintain office operations, distribution lists, and shared resources.
• Support data quality and Excel-based reporting.

Skills

Admin exp

Organization

English comms

Discretion

Problem solving

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

SharePoint

OneDrive

SAP

Concur

Salesforce

Job description

Wärtsilä Corporation in Fort Lauderdale, FL, is seeking an experienced Administrative Assistant to support leaders in the Energy Business – Region North. The role is hybrid, based in Fort Lauderdale or Houston, with responsibilities spanning calendar management, travel planning and executive support.

You will coordinate meetings, onboarding, and office operations, while helping with Excel-based reporting and internal communications. A strong English communicator with discretion is essential.