Executive Administrative Assistant – Energy North (Hybrid)

Wärtsilä; Houston (TX); Hybrid; USD 42,000 - 64,000; Full time

Benefits offered by this job

Hybrid work model

Competitive compensation and benefits

Job summary

Wärtsilä in the United States invites an organized Administrative Assistant to support the Energy Business Region North in Fort Lauderdale, FL or Houston, TX. This hybrid role focuses on calendar management, travel, meetings, and aspiring leadership support across time zones.

You'll collaborate with the Energy Business Director and the regional leadership team, coordinating events, reports, and internal communications while maintaining a productive office environment.

Qualifications

• 5+ years of administrative experience, ideally supporting leaders in a multinational company.
• A bachelor’s degree or equivalent experience.
• Strong organization and time-management skills.
• Clear written and verbal English communication.
• Discretion when handling confidential information.
• Advanced Microsoft Office skills and comfort with AI-driven tools.
• Experience with SAP, Concur or Salesforce is a plus.
• A proactive, solution-focused attitude and attention to detail.

Responsibilities

• Provide main administrative support to the Energy Business Director.
• Manage calendars across time zones and arrange meetings.
• Prepare agendas, take minutes, and track follow-up actions.
• Support business reviews, planning activities, and initiatives.
• Organize meetings, conferences, and travel logistics.
• Handle travel arrangements and expenses.
• Support interviewing and onboarding processes.
• Maintain office operations, supplies, and shared resources.

Skills

Administrative experience

Time management

Written & verbal communication

Discretion

Attention to detail

Education

Bachelor's degree or equivalent

Tools

Microsoft Office Suite

SharePoint

Excel

Outlook

SAP

Concur

Salesforce

Job description

Wärtsilä in the United States invites an organized Administrative Assistant to support the Energy Business Region North in Fort Lauderdale, FL or Houston, TX. This hybrid role focuses on calendar management, travel, meetings, and aspiring leadership support across time zones.

You'll collaborate with the Energy Business Director and the regional leadership team, coordinating events, reports, and internal communications while maintaining a productive office environment.