Strategic Administrative Coordinator, Higher Education

University of California; United States; On-site; USD 42,000 - 51,000; Full time

Benefits offered by this job

Health and dental plans

Vision coverage

8% retirement plan match

Generous leave with 12+ holidays

Job summary

University of New England in Maine seeks a Senior Administrative Coordinator to provide advanced administrative coordination and operational support to the Westbrook College of Health Professions (WCHP) Dean’s Office. This role reports to the Director of Finance & Administration and focuses on college-wide workflows, calendars, and communications to sustain continuity across leaders.

The position complements confidential executive support and entails budgeting, onboarding, and compliance tasks

Qualifications

• Bachelor’s degree preferred; Associate’s degree with equivalent experience considered.
• Minimum of 4-5 years of progressively responsible administrative experience, preferably in higher education or a similar complex organization.
• Demonstrated ability to support multiple leaders, manage competing priorities, and maintain confidential information.
• Strong organizational, communication, and problem-solving skills.

Responsibilities

• Provide complex administrative support to the WCHP Dean’s Office, including coordination of workflows, calendars, and communications that support multiple leaders.
• Serve as a primary administrative point of contact for college-level operational questions, routing issues to the appropriate office or leader as needed.
• Maintain office procedures, shared systems, records, and files to ensure continuity and consistency across the Dean’s Office.
• Coordinate logistics for college-level meetings, retreats, orientations, and special events.
• Provide administrative coordination in support of the Director of Finance & Administration, including purchase orders, reimbursements, budget tracking, and data gathering.
• Assist with personnel-related administrative processes such as onboarding coordination, contract routing, evaluations, and compliance documentation.
• Maintain accurate records related to budgets, personnel actions, and operational reporting.
• Support administrative coordination for academic, student affairs, and interprofessional initiatives led by Associate Deans and college leadership.
• Assist with accreditation-related documentation, program reviews, college-level data collection, and reporting deadlines.
• Coordinate logistics and documentation for college-wide initiatives and milestones, including ceremonies and recognition events.
• Draft and distribute administrative communications on behalf of college leadership.
• Serve as a liaison between the Dean’s Office and academic departments to support clarity in timelines, expectations, and processes.
• Partner closely with the Senior Assistant to the Dean to ensure seamless support and appropriate division of responsibilities.
• Maintain discretion and confidentiality in all matters.
• Support special projects and process improvement efforts as assigned by the Director of Finance & Administration.
• May provide functional guidance to student employees or temporary administrative staff supporting college operations.
• Perform other duties as assigned.

Skills

Organization

Communication

Problem solving

Multitasking

Education

Bachelor's degree

Associate’s degree or equivalent experience

Job description

University of New England in Maine seeks a Senior Administrative Coordinator to provide advanced administrative coordination and operational support to the Westbrook College of Health Professions (WCHP) Dean’s Office. This role reports to the Director of Finance & Administration and focuses on college-wide workflows, calendars, and communications to sustain continuity across leaders.

The position complements confidential executive support and entails budgeting, onboarding, and compliance tasks