Executive Assistant to the CEO & Hospital Leadership

University of Washington; Seattle (WA); Hybrid; USD 78,000 - 108,000; Full time

Job summary

University of Washington Medical Center in Seattle seeks an Executive Assistant to the CEO and other executives. This role provides executive-level support, coordinates schedules, events, and communications, and ensures regulatory and administrative processes align with priorities.

The position requires a bachelor’s degree and 4–5 years of experience in a large organization, with strong proficiency in Microsoft Office, Outlook, Teams, and Zoom.

Qualifications

• Bachelor’s degree and 4–5 years of executive administrative support experience in a large, complex organization.
• Experience reporting to a Director level or above.
• Proficiency with the Microsoft Office Suite (Excel, Word, Outlook, PowerPoint). SharePoint editing; SharePoint experience not required.
• Ability to handle executive-level confidential information with tact, discretion, and diplomacy.
• Experience working in a high-volume academic healthcare setting with deadlines.

Responsibilities

• Keeps the hospital running smoothly by coordinating schedules and priorities for the UWMC CEO and other executives.
• Independently arranges and coordinates committee meetings, events, and forums.
• Coordinates logistics, accommodations, and equipment as needed.
• Develops and implements policies to support UWMC Administration and regulatory requirements.
• Acts as liaison with State officials, University Leadership, and community leaders.
• Represents UWMC with the Board of Trustees and other stakeholders.
• Manages sensitive tasks with delegated authority for high-level executives.
• Builds relationships with community leaders and elected officials.
• Prepares and escalates issues with data and recommendations.
• Edits letters, reports, memos, and meeting agendas.
• Records and edits meeting notes.
• Assist in budgets and expenditures as assigned.

Skills

Executive support

Office operations

Communication skills

Discretion

Regulatory compliance

Education

Bachelor’s degree

Tools

Microsoft Office

Outlook

Teams

Zoom

SharePoint

Job description

University of Washington Medical Center in Seattle seeks an Executive Assistant to the CEO and other executives. This role provides executive-level support, coordinates schedules, events, and communications, and ensures regulatory and administrative processes align with priorities.

The position requires a bachelor’s degree and 4–5 years of experience in a large organization, with strong proficiency in Microsoft Office, Outlook, Teams, and Zoom.