Strategic Executive Assistant to the CEO

United Way of Wisconsin; Madison (WI); On-site; USD 57,000 - 60,000; Full time

Job summary

United Way of Wisconsin is seeking an Executive Assistant to the President & CEO to provide high-level administrative and operational support, helping the CEO lead with focus, preparation, and confidence. The role manages executive priorities, coordinates workflow, and ensures the executive office has the information, materials, and logistical support needed to advance organizational leadership.

This position serves as a trusted partner by coordinating communications, managing schedules,

Qualifications

• Associate’s degree or equivalent combination of education and experience.
• Three or more years of executive support, administrative, office management, or related experience.
• Experience supporting a CEO, Executive Director, or senior executive.
• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Advanced proficiency with Microsoft 365 including Outlook, Teams, Word, Excel, PowerPoint, and SharePoint.
• Ability to manage competing priorities and work independently.

Responsibilities

• Manage and prioritize the President & CEO's calendar, appointments, meetings, travel, and commitments.
• Coordinate requests for the President & CEO's time and ensure scheduling reflects organizational priorities.
• Prepare weekly priorities, brief the President & CEO for engagements, and organize meeting materials, agendas, and background information.
• Track executive commitments, action items, deadlines, and follow-up activities.
• Draft correspondence, presentations, reports, and meeting summaries.
• Coordinate communication and follow-up with staff, board members, partners, funders, and stakeholders on behalf of the President & CEO.
• Collect information and maintain updates that help track organization-wide progress, priorities, and follow-through.
• Maintain confidential records and information with a high degree of discretion.
• Anticipate administrative and logistical needs to ensure executive effectiveness.

Skills

Executive support

Office administration

Communication

Discretion

Microsoft 365

Prioritization

Organization

Education

Associate degree

Tools

Microsoft 365 Suite

Job description

United Way of Wisconsin is seeking an Executive Assistant to the President & CEO to provide high-level administrative and operational support, helping the CEO lead with focus, preparation, and confidence. The role manages executive priorities, coordinates workflow, and ensures the executive office has the information, materials, and logistical support needed to advance organizational leadership.

This position serves as a trusted partner by coordinating communications, managing schedules,