Executive Assistant to the CEO

FHLB Des Moines; Seattle (WA); Hybrid; USD 78,000 - 108,000; Full time

Job summary

University of Washington Medical Center in Seattle seeks an Executive Assistant to the CEO and other executives. You will provide executivelevel support, manage schedules, coordinate meetings, and ensure priorities are met.

The role requires a bachelor’s degree and 4–5 years of experience, strong communication, discretion, and proficiency with Microsoft Office, SharePoint, Teams, and Zoom; occasional remote work is available.

Qualifications

• Bachelor’s degree and 4–5 years of progressively responsible executive administrative support experience in a large, complex organization, including program management and office operations management responsibilities.
• Experience reporting to a Director level or above.
• Proficiency with the Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) and SharePoint; familiarity with Teams and Zoom.

Responsibilities

• Provides executive-level assistance and administrative support to the CEO and other executives.
• Independently arranges and coordinates committee meetings, special events, open forums, and hospital activities.
• Manages schedules, prepares correspondence, and coordinates budgets/expenditures as assigned.
• Acts as liaison with board/government/community leaders and coordinates high-priority tasks with discretion.

Skills

Executive support

Communication

Discretion

Prioritization

Problem solving

Education

Bachelor's degree

Tools

Microsoft Office Suite

SharePoint

Outlook

Teams

Zoom

Job description

Job DescriptionUW MEDICAL CENTER has an outstanding opportunity for an Executive Assitant to the CEO and other ExecutivesWORK SCHEDULEDaysOccasional ability to work remotelyPOSITION HIGHLIGHTSProvides executive-level assistance and administrative support to the Chief Executive Officer of University of Washington Medical Center, the Chief Quality Officer and Program Administrator of Transplant Services.PRIMARY JOB RESPONSIBILITIESPlays a crucial role in keeping the hospital running smoothly by managing the UWMC CEO's and the other executives supported, schedules and ensuring everything aligns with established prioritiesIndependently arranges and coordinates committee meetings, special events, open forums, and other hospital activitiesSchedules appropriate accommodation, orders/operates equipment, and coordinates logistical activities as neededIndependently plan, coordinate, and implement policies and procedures to support UWMC Administration so that all regulatory requirements are metActs as a communication liaison with State officials (including the Governor’s office), University Leadership, and community leaders as neededAct as a liaison for the Board of Trustees, ensuring smooth communication and coordinationOperate independently, making decisions and taking actions with delegated authority to support high-level executives, including the CEO. Required to handle sensitive and high-priority tasks with discretionFoster relationships with community leaders and elected officials, representing UWMC in interactions with UWM leaders, King County, the State of Washington, and other community entitiesPrepares and escalates issues, including researching, collecting data, and providing recommendations for action in a timely manner including inquiries, comments, and complaintsComposes, edits, and types draft letters and final versions of correspondence, reports, memos, letters, and meeting agendasRecords, composes and edits meetings notes as requestedIndependently arranges and coordinates committee meetings, special events, open forums, and other hospital activitiesMay assist in preparing, interpreting, analyzing and monitoring budgets, and approving expenditures on the departmental budget as assignedREQUIRED QUALIFICATIONSBachelor’s degree AND 4 to 5 years of progressively responsible executive administrative support experience in a large, complex organization to include program management and office operations management responsibilitiesExperience reporting to a Director level or above.Proficiency with the Microsoft Office Suite (Excel, Word, Outlook, PowerPoint – SharePoint editing and creating Experience with SharePoint not necessaryProficient with Outlook, Teams and ZoomAbility to handle executive level confidential information with high level of tact, discretion, and diplomacyAbility to work under pressure of frequent deadlines, constant interruption, and changing priorities in a high-volume academic healthcare settingExcellent verbal and written communication skills, including a professional demeanor and demonstrated competency in preparation of professional reportsDemonstrated a track record of exercising good judgment and taking the appropriate initiative, discretion within the scope of the positionAn equivalent combination of education and experience may substitute for stated requirementsABOUT UW MEDICAL CENTER-MONTLAKEUW Medical Center is an acute care academic medical center located in Seattle with two campuses: Montlake and Northwest. As the No. 1 hospital in Seattle and Washington State since 2012 (U.S. News & World Report) and nationally ranked in seven specialties, UW Medical Center prides itself on compassionate patient care as well as its pioneering medical advances.The UW Medical Center-Montlake campus is located on the edge of the beautiful UW campus which includes many amenities available to our staff as well as very convenient public transit options including the Sound Transit’s light rail station across the street.Excellence. Exploration. Education.ABOUT UW MEDICINE – WHERE YOUR IMPACT GOES FURTHERUW Medicine is Washington’s only health system that includes a top-rated medical school and an internationally recognized research center. UW Medicine’s mission is to improve the health of the public by advancing medical knowledge, providing outstanding primary and specialty care to the people of the region, and preparing tomorrow’s physicians, scientists and other health professionals.All across UW Medicine, our employees collaborate to perform the highest quality work with integrity and compassion and to create a respectful, welcoming environment where every patient, family, student and colleague is valued and honored. Nearly 29,000 healthcare professionals, researchers, and educators work in the UW Medicine family of organizations that includes: Harborview Medical Center, UW Medical Center - Montlake, UW Medical Center - Northwest, Valley Medical Center, UW Medicine Primary Care, UW Physicians, UW School of Medicine, and Airlift Northwest.Become part of our team. Join our mission to make life healthier for everyone in our community.Compensation, Benefits and Position DetailsPay Range Minimum:$78,000.00 annualPay Range Maximum:$108,000.00 annualOther Compensation:-Benefits:For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/Shift:First Shift (United States of America)Temporary or Regular?This is a regular positionFTE (Full-Time Equivalent):100.00%Union/Bargaining Unit:Not ApplicableAbout the UWWorking at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.Our CommitmentThe University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81 .To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [e-mail] .Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law .