Hybrid Executive Assistant to Senior Leaders | San Diego

Jazz Pharmaceuticals, Inc.; San Diego (CA); Hybrid; USD 78,000 - 116,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

Paid vacation

Job summary

Jazz Pharmaceuticals, Inc. in San Diego, CA, is seeking an Executive Assistant to provide calendar management, scheduling prioritization, and strategic support for senior leaders.

This hybrid role requires 2–3 days on-site weekly and collaboration with multiple executive assistants across the company. The ideal candidate will demonstrate exceptional organizational and communication skills, experience with Concur and PowerPoint, and the ability to handle confidential information with integrity

Qualifications

• 5+ years of experience in Administrative or Executive support
• Strong project management skills
• Demonstrated ability to multi-task and prioritize work
• Strong collaboration skills
• High attention to detail
• Knowledgeable in driving process/quality improvement efforts
• Exceptional organizational and communication skills
• Ability to function independently and under pressure
• Familiarity with virtual communications systems such as Zoom, Microsoft Teams, etc.

Responsibilities

• Calendar management and prioritization for SVP/VP/ED levels
• Coordinate meetings and large group events including off-site meetings
• Maintain and complete expense reports for leaders
• Manage contracts, purchase orders and invoices for department vendors
• Prepare materials for team meetings, board meetings and updates
• Work independently and within teams on projects and initiatives
• Draft, format, and finalize professional PowerPoint presentations under tight deadlines
• Coordinate and support internal conferences and events

Skills

5+ years experience

Project management

Multi-tasking

Collaboration

Attention to detail

Process improvement

Independence under pressure

Interpersonal skills

Time management

Leadership support

Education

HS Diploma

Bachelor’s degree

Tools

Concur

PowerPoint

Zoom

Microsoft Teams

MS Office

Job description

Jazz Pharmaceuticals, Inc. in San Diego, CA, is seeking an Executive Assistant to provide calendar management, scheduling prioritization, and strategic support for senior leaders.

This hybrid role requires 2–3 days on-site weekly and collaboration with multiple executive assistants across the company. The ideal candidate will demonstrate exceptional organizational and communication skills, experience with Concur and PowerPoint, and the ability to handle confidential information with integrity