Hybrid Executive Assistant to C-Suite & Global Sync

Primary Wave Music Publishing, LLC; Los Angeles (CA); Hybrid; USD 50,000 - 68,000; Full time

Benefits offered by this job

Healthcare plan

401(k)

Hybrid work schedule

Vacation time off

Disability insurance

Life insurance

Job summary

Primary Wave Music Publishing, LLC in Los Angeles, CA, seeks an Executive Assistant to support three senior executives in a full-time hybrid role, combining in-office and remote work. The role requires 5+ years supporting high-level executives, notary licensure in California (or willingness to obtain), proficiency with Outlook, Microsoft Office, and Zoom, and a proactive, highly organized approach.

You will handle calendars, travel, expense reports, confidential information, and a variety of

Qualifications

• Bachelor's degree and a minimum of 5 years' experience supporting a high-level executive.
• Be a California licensed notary public (or is willing to obtain a license)
• Proficient with Outlook, Microsoft Office Suite (Teams, Word, Excel, PowerPoint) and Zoom
• Proactive, highly organized, resourceful, collaborative, and reliable
• Has a 'can do' attitude, high level of professionalism, and good judgment
• Is exceptionally detail oriented
• Can handle confidential matters with discretion
• Can communicate accurately and succinctly
• Can manage multiple priorities seamlessly
• Is flexible and enjoys having a diverse set of responsibilities
• Can execute special projects independently
• Brings positivity to the workplace
• Capability to thrive in a fast-paced environment. Strong time management skills and ability to meet deadlines.

Responsibilities

• Schedule and manage executive calendars.
• Book travel, accommodations, and restaurant reservations.
• Assist with expense reports.
• Handle time-sensitive business errands and confidential information.
• Manage outside counsel matter and legal fees tracker.
• Support legal files and meeting agendas for Business & Legal Affairs.
• Attend and support Sync department activities and events as needed.
• Liaise with NY office support team and coordinate office hospitality.
• Follow ups and communications on behalf of executives.
• Research assignments and special projects.

Skills

Executive support

Calendar management

Travel planning

Discretion with confidential info

Communication skills

Time management

Multi-tasking

Education

Bachelor's degree

Notary public license (CA)

Tools

Outlook

Microsoft Office Suite (Teams, Word, Excel, PowerPoint)

Zoom

Job description

Primary Wave Music Publishing, LLC in Los Angeles, CA, seeks an Executive Assistant to support three senior executives in a full-time hybrid role, combining in-office and remote work. The role requires 5+ years supporting high-level executives, notary licensure in California (or willingness to obtain), proficiency with Outlook, Microsoft Office, and Zoom, and a proactive, highly organized approach.

You will handle calendars, travel, expense reports, confidential information, and a variety of