Senior Executive Assistant - Hybrid, San Diego

Jazz Pharmaceuticals; San Diego (CA); Ibrido; USD 78.000 - 116.000; Tempo pieno

Vantaggi offerti da questo lavoro

Medical benefits

Dental benefits

Vision benefits

401k plan

Paid vacation

Descrizione del lavoro

Jazz Pharmaceuticals in San Diego is seeking an Executive Assistant to support senior leaders, coordinating across multiple time zones, scheduling meetings, managing expenses, contracts, and preparing meeting materials.

The role requires 5+ years of admin or executive support, strong project management, and excellence in organization and communication. Hybrid work environment with 2–3 on-site days in San Diego; HS diploma required, Bachelor’s preferred.

Competenze

• 5+ years of experience in Administrative or Executive support function required.
• Strong project management skills required.
• Demonstrated ability to multi-task and prioritize work.
• Strong collaboration skills and attention to detail.
• Exceptional organizational and communication skills required.
• Ability to handle sensitive and confidential information.
• Familiar with virtual communications systems (Zoom, Teams).
• Hybrid working arrangement in San Diego, CA.

Mansioni

• Coordinate activities for multiple senior leaders; provide updates and check-ins.
• Support across multiple time zones to assist team members.
• Schedule and organize department meetings, including off-site events and board meetings.
• Process expense reports for leaders and manage contracts, purchase orders, and invoices.
• Prepare materials for team meetings, board meetings, and department updates.
• Work independently and in teams on special projects.
• Create professional PowerPoint presentations under tight deadlines.
• Coordinate projects such as employee engagement and large internal conferences.

Conoscenze

Executive support

Project management

Time management

Collaboration

Communication skills

Attention to detail

Discretion

Interpersonal skills

Formazione

High School Diploma

Bachelor's degree preferred

Strumenti

Concur (travel & expense)

Zoom

Microsoft Teams

PowerPoint

Descrizione del lavoro

Jazz Pharmaceuticals in San Diego is seeking an Executive Assistant to support senior leaders, coordinating across multiple time zones, scheduling meetings, managing expenses, contracts, and preparing meeting materials.

The role requires 5+ years of admin or executive support, strong project management, and excellence in organization and communication. Hybrid work environment with 2–3 on-site days in San Diego; HS diploma required, Bachelor’s preferred.