Hybrid Executive Assistant to Senior Leaders

Grainger; Lake Forest (IL); Hybrid; USD 40,000 - 68,000; Full time

Benefits offered by this job

Medical, dental, vision, and life保险

Paycheck advances

18 PTO days + 6 holidays

6% 401(k) company contribution

Employee discounts

Parental leave

Safety shoes provided

Job summary

Grainger in Lake Forest, IL, offers a hybrid Executive Assistant role supporting multiple leaders. You will manage calendars, coordinate travel, and streamline operations while handling confidential information in a fast-paced environment.

The ideal candidate has 3+ years of administrative experience, strong organizational and communication skills, and proficiency in Microsoft Office. This position includes reporting, events, onboarding, and process improvements.

Qualifications

• High School Diploma or equivalent.
• 3+ years of administrative experience.
• Experience supporting multiple executive leaders and/or departments.
• Strong organizational and communication skills.
• Proficient in Microsoft Office Suite (Excel, PowerPoint, Outlook).
• Ability to handle confidential information with discretion.
• High attention to detail and strong customer service orientation.
• Demonstrated ability to manage multiple tasks and meet deadlines in a dynamic environment.

Responsibilities

• Manage leaders’ calendars, prioritize meeting requests, and coordinate meeting logistics.
• Coordinate travel and itineraries for the leader and their team, as needed.
• Anticipates needs and streamlines processes for aligned VPs.
• Prepares reports, communications, and presentation materials.
• Manages department events and employee engagement activities, including managing logistics such as venue, food, and onsite support.
• Partner with stakeholders and other departments to support business operations.
• Serve as a liaison between the VP and internal/external stakeholders.
• Manage departmental systems and expense tracking, including generating routine reports to support operational efficiency and budget oversight.
• Plays a key role in onboarding and backup support for other admins
• Demonstrates knowledge of business operations and supports process improvements

Skills

Calendar management

Travel coordination

Executive support

Microsoft Office

Education

High School Diploma

Tools

Office Suite

Job description

Grainger in Lake Forest, IL, offers a hybrid Executive Assistant role supporting multiple leaders. You will manage calendars, coordinate travel, and streamline operations while handling confidential information in a fast-paced environment.

The ideal candidate has 3+ years of administrative experience, strong organizational and communication skills, and proficiency in Microsoft Office. This position includes reporting, events, onboarding, and process improvements.