Senior Sales Admin & Executive Scheduler

Grainger; Lake Forest (IL); Hybrid; USD 39,000 - 51,000; Full time

Benefits offered by this job

Medical, dental, vision, and life ins.

PTO and holidays

401(k) company contributions

Employee discounts

Tuition reimbursement

Family/parental leave

Job summary

Grainger is seeking an Executive Sales Assistant to provide high-level administrative support to business leaders, including strategic calendar management, travel planning, and document preparation. The role emphasizes proactive problem-solving and cross-functional collaboration.

The position requires 7+ years of senior-level support experience, strong communication and proofreading skills, and the ability to adapt to shifting priorities. Central/remote work setup in Lake Forest, IL is available.

Qualifications

• 7+ years of experience supporting senior management or C-Suite leaders.
• High School Diploma or GED; Bachelor's degree preferred.
• Experience communicating essential information concisely, both in writing and verbally.
• Ability to proofread documents for correct grammar, spelling and punctuation.
• Anticipatory approach and experience managing complex administrative details.
• Knowledge of business operations and relationships at various management levels.
• 3+ years of experience improving operational efficiency.
• Proficiency with multiple software programs; reporting automation experience is helpful.
• Able to travel up to 10% annually.

Responsibilities

• Manages the executive leader’s calendar with strategic scheduling and proactive time management.
• Partner with the leader to anticipate challenges and drive solutions and improvements.
• Coordinate meeting logistics: agenda creation, content prep, note-taking, follow-up actions.
• Oversee domestic and international travel arrangements and documentation.
• Handle document management: composing, editing, distributing reports and presentations.
• Maintain department resources: supplies, budgets, digital platforms like Teams and SharePoint.
• Support team operations, onboarding/offboarding, project participation, and cross-functional collaboration.
• Adapt to evolving business needs, including in-office presence and occasional overtime.

Skills

Senior management support

Calendar management

Travel planning

Communication skills

Proofreading

Process improvement

Software literacy

Reporting automation familiarity

Adaptability

Education

High School Diploma or GED

Bachelor's degree preferred

Tools

Teams

SharePoint

Job description

Grainger is seeking an Executive Sales Assistant to provide high-level administrative support to business leaders, including strategic calendar management, travel planning, and document preparation. The role emphasizes proactive problem-solving and cross-functional collaboration.

The position requires 7+ years of senior-level support experience, strong communication and proofreading skills, and the ability to adapt to shifting priorities. Central/remote work setup in Lake Forest, IL is available.