Senior Administrative & Executive Support (Hybrid)

Grainger; Lake Forest (IL); Hybrid; USD 33,000 - 51,000; Full time

Benefits offered by this job

Health insurance from day one

401(k) company match

PTO 18 days + 6 holidays

Parental leave

Safety shoes

Employee discounts

Job summary

Grainger is seeking a Senior Administrative Assistant in Lake Forest, IL. The role is hybrid, with 2–3 days per week in the office, reporting to the Manager of Administrative Services.

The position focuses on proactive executive support, calendar and travel management, and high-impact meeting coordination. The ideal candidate will be highly organized, tech-savvy, and capable of leveraging productivity tools and AI-enabled tech to enhance efficiency and decision support in a fast-paced

Qualifications

• High School diploma or equivalent.
• 1+ years of administrative experience.
• Proficiency in Microsoft Office Suite and LucidChart.
• Experience communicating essential information clearly, both in writing and verbally.
• Ability to proofread documents for grammar and punctuation.
• Ability to learn multiple software programs; reporting automation is a plus.
• A proactive approach with initiative and ownership.
• Detail-oriented with strong problem-solving skills.

Responsibilities

• Respond to requests by asking probing questions and gathering information.
• Manage leadership meeting logistics, including venue selection and on-site support.
• Schedule travel logistics and ensure required travel documents.
• Prepare and edit memos, reports, PowerPoint decks, and SharePoint updates.
• Coordinate calendars, track action items, and support follow-ups.
• Assist with internal communications and onboarding processes.
• Support team budgeting and supply management as needed.
• Participate in department projects and trainings.

Skills

Administrative experience

Microsoft Office

LucidChart

Strong communication

Proofreading

Learning new software

Proactive approach

Attention to detail

Problem solving

Education

High School diploma

Tools

Microsoft Office Suite

LucidChart

Job description

Grainger is seeking a Senior Administrative Assistant in Lake Forest, IL. The role is hybrid, with 2–3 days per week in the office, reporting to the Manager of Administrative Services.

The position focuses on proactive executive support, calendar and travel management, and high-impact meeting coordination. The ideal candidate will be highly organized, tech-savvy, and capable of leveraging productivity tools and AI-enabled tech to enhance efficiency and decision support in a fast-paced