Hybrid Executive Assistant to Regional President

Kaztronix; Stamford (CT); On-site; USD 85,000 - 110,000; Full time

Job summary

JobDiva, Inc. in Stamford, CT seeks an experienced Executive Assistant to support senior management. The role involves planning and coordinating priorities, improving processes, and coordinating internal and external resources to ensure business runs smoothly.

You will manage schedules, arrange travel, organize meetings and events, prepare reports, and handle confidential information. A proactive, detail-oriented professional with 8+ years of experience and strong MS Office skills is preferred.

Qualifications

• Proven 8+ years of executive assistant or similar administrative support experience.
• Proactive problem solver with strong decision-making and organizational skills.
• Ability to prioritise and meet deadlines in a fast-paced, quickly changing environment.
• Strong time-management and ability to coordinate multiple projects.
• Professional level verbal and written communication skills.
• In-depth understanding of MS Office and virtual work tools.
• Bachelor's Degree preferred.

Responsibilities

• Manage the schedules and agendas of the senior management and act as liaison for them.
• Arrange travel, accommodation, itineraries, and all correspondence related to arrangements as needed. Coordinate travel & entertainment expenses.
• Arrange meetings, venue booking. Coordinate expenses.
• Coordinate arrangements for a variety of company events, meetings, luncheons and employee team building activities or special projects both internally and externally.
• Prepare reports, presentations, and data, as well as maintaining files, records, and correspondence.
• Handle information requests which require finding elements from various sources and prepare ad-hoc correspondence and reports.
• Support budget process & process invoices, vendor creation, contracts and managing contractors
• Secure the execution of the administrative duties during senior's management absence in the office.
• Handle confidential information; organize and maintain files. Ensure that the required documents are archived as per RIM practice.
• Assist with special projects as needed
• Other functions may be assigned as necessary. The Company retains the discretion to add to, to eliminate, and to change the duties of the job description at any time.
• Support 1President of the Region. Highest Position in Americas

Skills

Executive support

Time management

Organizational skills

MS Office proficiency

Communication skills

Education

Bachelor's degree

Tools

MS Office Suite

Virtual collaboration tools

Job description

JobDiva, Inc. in Stamford, CT seeks an experienced Executive Assistant to support senior management. The role involves planning and coordinating priorities, improving processes, and coordinating internal and external resources to ensure business runs smoothly.

You will manage schedules, arrange travel, organize meetings and events, prepare reports, and handle confidential information. A proactive, detail-oriented professional with 8+ years of experience and strong MS Office skills is preferred.