Elite Executive Assistant for Deals & Events

Eastdil Secured Savills; New York (NY); On-site; USD 85,000 - 120,000; Full time

Job summary

Eastdil Secured Savills, a global real estate investment bank, seeks an Executive Administrator in our New York City office. You will provide comprehensive administrative support to multiple transaction professionals, manage complex calendars, coordinate travel, and assist in deal administration and event planning.

The role requires 7+ years of corporate experience, excellent organizational and communication skills, and proficiency with MS Office, Teams, Zoom, and Concur.

Qualifications

• 7+ years of experience in a corporate environment supporting senior-level executives.
• Exceptional organizational skills with attention to detail and multi-tasking.
• Strong written and verbal communication abilities.
• Proactive problem-solving and sound decision-making.
• Discretion and professionalism in handling sensitive information.

Responsibilities

• Provide high-caliber administrative support to transaction professionals, including travel, itineraries, calendars, and meetings.
• Coordinate meetings and manage scheduling across multiple team members.
• Support deal administration, marketing materials, and data reporting using proprietary tools.
• Plan and execute internal and external events; track milestones and budgets.
• Edit, format, and print presentations using PowerPoint, Word, Excel, and PDFs.
• Assist with personal requests and back-up support for other assistants.

Skills

Calendar management

Organizational skills

Communication

Problem solving

Vendor & travel coordination

Expense management

Relationship building

Discretion

Event planning

Team player

Tools

MS Office

Microsoft Teams

Zoom

Concur

Job description

Eastdil Secured Savills, a global real estate investment bank, seeks an Executive Administrator in our New York City office. You will provide comprehensive administrative support to multiple transaction professionals, manage complex calendars, coordinate travel, and assist in deal administration and event planning.

The role requires 7+ years of corporate experience, excellent organizational and communication skills, and proficiency with MS Office, Teams, Zoom, and Concur.