Hybrid Executive Assistant to Marketing Leaders

MongoDB Inc.; Colorado; Hybrid; USD 57,000 - 113,000; Full time

Benefits offered by this job

Equity

Employee stock purchase program

Flexible PTO

Parental leave (20 weeks)

Fertility assistance

401(k) plan

Mental health counseling

Trans-inclusive health insurance

Health benefits

Job summary

MongoDB is seeking an Executive Assistant based in the United States to support two SVPs and one VP in our Marketing org. The role requires hybrid in-office presence several times per month and occasional travel to support executive planning and offsites.

The ideal candidate will manage calendars, coordinate cross-timezone scheduling, and handle complex travel and expenses with discretion and professionalism. Collaboration across functions and a proactive, adaptable mindset are essential.

Qualifications

• 4+ years experience supporting executives, or other relevant experience working directly with executives.
• Bachelor’s degree or equivalent professional experience preferred.
• Proficient with Google Workspace (Gmail, Calendar, Docs), Microsoft Office Suite, and video conferencing tools (e.g. Zoom). Knowledge of AI tools is a plus.
• Proven success managing complex calendars across time zones, with meticulous attention to detail and the ability to anticipate scheduling needs.
• Demonstrated ability to plan and manage high-volume domestic and international travel.
• Excellent verbal and written communication skills, with the ability to communicate with clarity and professionalism at all levels.
• Exercises sound judgment, handles confidential information with discretion, and operates with a high level of integrity.
• Highly adaptable and calm under pressure—able to make decisions, reprioritize quickly, and thrive in a fast-paced, dynamic environment.
• Collaborative, proactive, and feedback-driven. Is able to take initiative, think creatively, and work independently when needed.
• Willingness to work flexible hours to support global stakeholders and executive needs

Responsibilities

• Provide seamless day-to-day support to the executive, including proactive calendar management, time prioritization, and coordination across time zones
• Think ahead and manage time effectively, anticipating scheduling conflicts, proactively booking a month in advance, and making adjustments to avoid last-minute disruptions
• Coordinate complex domestic and international travel in line with policy, and manage monthly expense reconciliation with accuracy and timeliness
• Partner with the executive on long-term planning and operating rhythms, including goal tracking, meeting preparation, and slide and agenda development
• Track key deliverables and action items to closure with integrity and accountability, escalating blockers when needed and following through without reminders
• Lead the planning and execution of events and offsites, from gathering requirements and securing venues to managing budgets, contracts, and payments
• Build trusted relationships across functions and levels, communicating with professionalism and discretion in support of the executive
• Take ownership of special projects as needed, showing initiative and sound judgment in ambiguous or fast-changing scenarios

Skills

Executive support

Calendar management

Travel planning

Cross-timezone coordination

Education

Bachelor’s degree or equivalent

Tools

Google Workspace

Microsoft Office Suite

Zoom

AI tools

Job description

MongoDB is seeking an Executive Assistant based in the United States to support two SVPs and one VP in our Marketing org. The role requires hybrid in-office presence several times per month and occasional travel to support executive planning and offsites.

The ideal candidate will manage calendars, coordinate cross-timezone scheduling, and handle complex travel and expenses with discretion and professionalism. Collaboration across functions and a proactive, adaptable mindset are essential.