Executive Administrative Assistant - Human Resources

Grainger Businesses; Lake Forest (IL); Hybrid; USD 40,000 - 59,000; Full time

Benefits offered by this job

Day-one benefits

PTO & holidays

401(k) retirement plan matching

Employee discounts and education perks

Maternity & parental leave

Job summary

W.W. Grainger, Inc. in Lake Forest, IL is seeking an Executive Assistant to provide high-level administrative and operational support to Human Resource Vice Presidents.

The role includes managing complex calendars, travel, communications, presentations, expense tracking, and coordinating department events. The ideal candidate will have 3+ years of administrative experience supporting multiple leaders, exceptional organizational and communication skills, and advanced proficiency in Microsoft

Qualifications

• At least three years of administrative experience supporting multiple leaders.
• Strong organizational and communication skills.
• Advanced proficiency in Microsoft Office applications and ability to leverage AI-powered tools.

Responsibilities

• Manage leaders’ calendars, prioritize meeting requests, and coordinate meeting logistics.
• Coordinate travel and itineraries for the leader and their team.
• Anticipate needs and streamline processes for VPs.
• Prepare reports, communications, and presentation materials.
• Manage department events and employee engagement activities, including logistics.
• Partner with stakeholders and other departments to support operations.
• Serve as a liaison between the VP and internal/external stakeholders.
• Manage departmental systems and expense tracking, including routine reports for budgeting.
• Onboard and provide backup support for other admins.

Skills

Administrative experience

Microsoft Office

Discretion/confidentiality

Communication skills

Attention to detail

Education

High School Diploma or equivalent

Tools

Microsoft Office

Job description

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Location: LAKE FOREST, IL, US, 60045-5202

Work Location Type: Hybrid

About Grainger

W.W. Grainger, Inc. is a leading broad line distributor with operations primarily in North America and Japan. At Grainger, We Keep the World Working®by serving more than4.6 million customersworldwide with maintenance, repair andoperating(MRO) products and value-added solutions delivered through innovative technology and deep customerexpertise. Known for its commitment to service and purpose-driven culture, the Company reported2025 revenue of$17.9 billion. For more information, visit www.grainger.com.

Compensation

The anticipated base pay compensation range for this position is $29-43/hr.

Rewards and Benefits

With benefits starting on day one, our programs provide choice and flexibility to meet team members' individual needs, including:

• Medical, dental, vision, and life insurance plans with coverage starting on day one of employment and 6 free sessions each year with a licensed therapist to support your emotional wellbeing.
• 18 paid time off (PTO) days annually for full-time employees (accrual prorated based on employment start date) and 6 company holidays per year.
• 6% company contribution to a 401(k) Retirement Savings Plan each pay period, no employee contribution required.
• Employee discounts, tuition reimbursement, student loan refinancing and free access to financial counseling, education, and tools.
• Maternity support programs, nursing benefits, and up to 14 weeks paid leave for birth parents and up to 4 weeks paid leave for non-birth parents.

For additional information and details regarding Grainger’s benefits,

The pay range provided above is not a guarantee of compensation. The range reflects the potential base pay for this role at the time of this posting based on the job grade for this position. Individual base pay compensation will depend, in part, on factors such as geographic work location and relevant experience and skills.

The anticipated compensation range described above is subject to change and the compensation ultimately paid may be higher or lower than the range described above.

Grainger reserves the right to amend, modify, or terminate its compensation and benefit programs in its sole discretion at any time, consistent with applicable law.

The Executive Assistant role provides high-level administrative and operational support to Human Resource Vice Presidents, managing complex calendars, travel, communications, presentations, expense tracking, and department events. The position serves as a key liaison between leadership and internal/external stakeholders, proactively anticipating business needs, streamlining processes, and supporting overall operational effectiveness.

The ideal candidate brings at least three years of administrative experience supporting multiple leaders, exceptional organizational and communication skills, and advanced proficiency in Microsoft Office applications. Success in this role requires strong technical aptitude, including the ability to leverage productivity and emerging AI-powered tools to improve efficiency, automate routine tasks, enhance reporting and presentations, and support a fast-paced, technology-driven business environment while maintaining a high level of professionalism and confidentiality.

You Will

• Manage leaders’ calendars, prioritize meeting requests, and coordinate meeting logistics. Coordinate travel and itineraries for the leader and their team, as needed.
• Anticipates needs and streamlines processes for aligned VPs
• Prepares reports, communications, and presentation materials
• Manages department events and employee engagement activities, including managing logistics such as venue, food, and onsite support
• Partner with stakeholders and other departments to support business operations
• Serve as a liaison between the VP and internal/external stakeholders
• Manage departmental systems and expense tracking, including generating routine reports to support operational efficiency and budget oversight
• Plays a key role in onboarding and backup support for other admins
• Demonstrates knowledge of business operations and supports process improvements

You Have

• High School Diploma or equivalent
• 3+ years of administrative experience
• Experience supporting multiple executive leaders and/or departments
• Strong organizational and communication skills
• Proficient in Microsoft Office Suite (Excel, PowerPoint, Outlook)
• Ability to handle confidential information with discretion
• High attention to detail and strong customer service orientation
• Demonstrated ability to manage multiple tasks and meet deadlines in a dynamic environment

We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex (including pregnancy), national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or expression, protected veteran status or any other protected characteristic under federal, state, or local law. We are proud to be an equal opportunity workplace.

We are committed to fostering an inclusive, accessible work environment that includes both providing reasonable accommodations to individuals with disabilities during the application and hiring process as well as throughout the course of one’s employment, should you need a reasonable accommodation during the application and selection process, including, but not limited to use of our website, any part of the application, interview or hiring process, please advise us so that we can provide appropriate assistance.