Executive Sales Admininstrative Assistant

Grainger; Lake Forest (IL); Remote; USD 38,000 - 50,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

PTO 18 days annually

6 company holidays

401(k)

Tuition reimbursement

Employee discounts

Life insurance

Job summary

Grainger is seeking an Executive Sales Assistant to provide high-level administrative support to senior leaders. You will manage calendars, coordinate travel, prepare documents, and handle internal communications. The role demands proactive problem-solving, strong writing and proofreading skills, and the ability to adapt to shifting priorities while supporting cross-functional teams. Remote work is offered with occasional travel.

Qualifications

• 7+ years of experience supporting senior management or C-Suite.
• Strong written and verbal communication; ability to proofread for grammar.
• Experience managing complex administrative details and travel.

Responsibilities

• Manages the executive's calendar with strategic scheduling and time management.
• Partners with the leader to anticipate challenges and drive solutions and process improvements.
• Coordinates meeting logistics including agenda, content prep, notes and follow-ups.
• Oversees domestic and international travel arrangements with documentation and logistics.
• Handles document management: composing, editing, and distributing reports and presentations.
• Maintains department resources, budgets, and digital platforms like Teams and SharePoint.
• Supports onboarding/offboarding and participates in projects; provides backup for peers.
• Adapts to evolving business needs, including in-office presence and overtime.

Skills

Calendar management

Executive support

Communication

Proofreading

Travel planning

Cross-functional coordination

Education

High School Diploma/GED

Bachelor's degree preferred

Tools

Teams

SharePoint

Job description

Work Location Type: Remote

About Grainger

W.W. Grainger, Inc. is a leading broad line distributor with operations primarily in North America and Japan. At Grainger, We Keep the World Workingby serving more than4.6 million customersworldwide with maintenance, repair andoperating(MRO) products and value-added solutions delivered through innovative technology and deep customerexpertise. Known for its commitment to service and purpose-driven culture, the Company reported2025 revenue of$17.9 billion. For more information, visitwww.grainger.com.

Compensation

The anticipated base pay compensation range for this position is $27.50-36.64/hr.

Rewards and Benefits

With benefits starting on day one, our programs provide choice and flexibility to meet team members' individual needs, including:

• Medical, dental, vision, and life insurance plans with coverage starting on day one of employment and 6 free sessions each year with a licensed therapist to support your emotional wellbeing.
• 18 paid time off (PTO) days annually for full-time employees (accrual prorated based on employment start date) and 6 company holidays per year.
• 6% company contribution to a 401(k) Retirement Savings Plan each pay period, no employee contribution required.
• Employee discounts, tuition reimbursement, student loan refinancing and free access to financial counseling, education, and tools.
• Maternity support programs, nursing benefits, and up to 14 weeks paid leave for birth parents and up to 4 weeks paid leave for non-birth parents.

For additional information and details regarding Grainger's benefits, please click on the link below:

https://experience100.ehr.com/grainger/Home/Tools-Resources/Key-Resources/New-Hire

Grainger Benefits

The pay range provided above is not a guarantee of compensation. The range reflects the potential base pay for this role at the time of this posting based on the job grade for this position. Individual base pay compensation will depend, in part, on factors such as geographic work location and relevant experience and skills.

The anticipated compensation range described above is subject to change and the compensation ultimately paid may be higher or lower than the range described above.

Grainger reserves the right to amend, modify, or terminate its compensation and benefit programs in its sole discretion at any time, consistent with applicable law.

Position Details

The Executive Sales Assistant provides high-level administrative support to business leaders through strategic calendar management, meeting coordination, and travel planning. The role involves managing communications, preparing documents and presentations, and maintaining department resources and digital platforms. The position supports team operations, including onboarding, project participation, and cross-functional collaboration. Additionally, flexibility, proactive problem-solving, and adaptability to shifting business priorities are essential for success.

You will:

• Manages the business leader's calendar through strategic scheduling, meeting coordination, and proactive time management.
• Partners with the leader to anticipate challenges and drives solutions and process improvements.
• Coordinates meeting logistics, including agenda creation, content preparation, note-taking, and follow-up actions.
• Oversees domestic and international travel arrangements, ensuring all documentation and logistics are in place.
• Handles document management tasks such as composing, editing, and distributing reports, presentations, and internal communications.
• Maintains department resources, including supplies, budgets, and digital platforms like Teams and SharePoint.
• Supports team operations by assisting with onboarding/offboarding, participating in projects, and providing backup for administrative peers.
• Adapts to evolving business needs, including in-office presence, shifting team support, and occasional overtime.

You Have:

• 7+ years of previous experience supporting senior management or C-Suite leaders
• High School Dipolma/GED or equivalent experience (Bachelor's Degree preferred)
• Experience communicating essential information concisely, both in writing and verbally.
• The ability to proofread documents for correct grammar, spelling and punctuation.
• An anticipatory approach, and experience managing complex administrative details and determining best approach/action to use in non-routine situations.
• Detailed knowledge of business operations, organizations and relationships involved at various management levels.
• 3+ years of experience improving operational efficiency.
• A knack for learning multiple software programs. reporting automation tools experience is helpful.
• Availability for 10% of traveling yearly.

We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex (including pregnancy), national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or expression, protected veteran status or any other protected characteristic under federal, state, or local law. We are proud to be an equal opportunity workplace.

We are committed to fostering an inclusive, accessible work environment that includes both providing reasonable accommodations to individuals with disabilities during the application and hiring process as well as throughout the course of one's employment, should you need a reasonable accommodation during the application and selection process, including, but not limited to use of our website, any part of the application, interview or hiring process, please advise us so that we can provide appropriate assistance.