Hybrid Executive Assistant to Director & Board Liaison

ACLU Georgia; Atlanta (GA); Hybrid; USD 75,000 - 90,000; Full time

Job summary

The American Civil Liberties Union Foundation of Georgia (ACLU-GA) is seeking a full-time Executive Assistant to provide high-level administrative and executive support to the Executive Director in a hybrid Atlanta office.

Reporting to the Executive Director, you will manage calendars, draft communications, coordinate Board logistics, and support board relations while handling confidential matters with discretion.

Qualifications

• Bachelor’s degree or equivalent combination of education and relevant experience.
• 3-5 years of administrative support experience, preferably supporting senior-level executives.
• Experience providing administrative support to a Board of Directors or other governing body preferred.
• Experience handling sensitive and confidential information with discretion.
• Experience drafting, editing, and proofreading executive-level communications, presentations, or other written materials.
• Demonstrated commitment to civil liberties and civil rights.

Responsibilities

• Manage the Executive Director’s highly active calendar, prioritizing inquiries and requests, resolving scheduling conflicts, and balancing commitments.
• Draft and prepare emails, letters, and other materials for the Executive Director.
• Prepare meetings by developing agendas, organizing materials, coordinating logistics, and ensuring access to necessary documents.
• Communicate with Board members, donors, staff and stakeholders as the Executive Director’s primary liaison.
• Coordinate speaking engagements by preparing background materials and talking points.
• Research, prioritize, and follow up on issues for the Executive Director.
• Maintain the Executive Director’s biography and related materials.
• Serve as liaison to the leadership team and coordinate Board administration and logistics.
• Support special assignments and cross-department projects as needed.
• Coordinate Board and committee meetings, prepare packets, and record minutes when needed.

Skills

Organizational skills

Time management

Independent worker

Written communication

Interpersonal skills

Attention to detail

Education

Bachelor’s degree or equivalent

3-5 years administrative support experience

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Microsoft Teams

SharePoint

Asana

Job description

The American Civil Liberties Union Foundation of Georgia (ACLU-GA) is seeking a full-time Executive Assistant to provide high-level administrative and executive support to the Executive Director in a hybrid Atlanta office.

Reporting to the Executive Director, you will manage calendars, draft communications, coordinate Board logistics, and support board relations while handling confidential matters with discretion.