Executive Assistant - Miami

Homeword; Miami (FL); Hybrid; USD 65,000 - 90,000; Full time

Job summary

The ACLU of Florida seeks a proactive Executive Assistant to support the Executive Office and Board of Directors. This hybrid role requires in-office presence two days per week, with travel statewide and occasional weekend hours.

Ideal candidates bring substantial experience in senior-level support, excellent discretion, and strong project management. Proficiency with Microsoft Office, Google Workspace, Box, and governance coordination is essential.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience in a related field.
• Significant executive-level support experience, ideally for multiple senior leaders and/or a governing board.
• Highly organized with discretion, confidentiality, and professional integrity.

Responsibilities

• Support the Executive Office and Board of Directors, coordinating a range of governance activities.
• Coordinate meetings, retreats, conferences, and multi-day organizational events.
• Manage logistics, scheduling, documents, and day-of execution with strong attention to detail.

Skills

Executive support

Discretion & confidentiality

Attention to detail

Interpersonal skills

Project management

Communication (verbal & written)

Event planning

Stakeholder engagement

Team collaboration

Governance support

Education

Bachelor’s degree or equivalent combination of education and experience in a related field

Tools

Box Integration

Microsoft Office Suite (Outlook, Excel, PowerPoint)

Google Workspace

Asana

Airtable

Job description

ABOUT THE JOB

The American Civil Liberties Union (ACLU) Foundation of Florida (ACLU of Florida) seeks a proactive, discreet, and detail-driven Executive Assistant to support the organization’s Executive Office and Board of Directors. This position is hybrid and has in‑office requirements of two (2) days per week, operating on a Monday through Friday schedule, with occasional statewide travel and occasional weekend hours. The American Civil Liberties Union Foundation of Florida (ACLU of Florida or ACLU‑FL) is an affiliate of the national ACLU, a national public interest organization devoted to the defense of the Bill of Rights. For over 100 years, the ACLU has served as the nation’s primary protector of the liberties that define our democracy. The organization implements its vital civil liberties mission in all 50 states, in large part through affiliate entities such as the ACLU of Florida. The ACLU of Florida, the state’s largest civil rights and civil liberties organization, employs litigation, public policy advocacy and organizing, and public education to protect and promote a broad range of constitutional values and individual rights, such as freedom of speech, racial justice, right to privacy, religious liberty, criminal justice reform, voting rights, reproductive rights, LGBTQ+ rights, disability rights, and immigrants’ rights. The ACLU of Florida litigates a broad range of complex constitutional cases in federal and state courts through direct representation, filing amicus briefs, and submitting administrative complaints to state and federal agencies. Because of the confidential nature of this role, it is not a bargaining unit position. Bachelor’s degree or equivalent combination of education and experience in a related field.

WHAT YOU’LL BRING

• Bachelor’s degree or equivalent combination of education and experience in a related field.
• Significant demonstrated experience in an executive‑level support position, ideally supporting multiple senior leaders and/or a governing board.
• Highly organized with strong attention to detail and the ability to exercise a high level of discretion, confidentiality, and professional integrity.
• Excellent interpersonal skills with the ability to engage stakeholders at all levels, including Board members, donors, and senior staff.
• Demonstrated project management skills, with a record of success in complex, fast‑paced environments and the ability to manage multiple priorities simultaneously.
• Strong verbal and written communication skills.
• Demonstrated event planning experience, including coordinating retreats, conferences, trainings, or other multi‑day organizational convenings — from venue and vendor logistics to materials, scheduling, and day‑of execution.
• Creative, critical thinker who is self‑motivated and able to operate independently as well as part of a team.
• Strong proficiency with Box Integration, Microsoft Office Suite (including Outlook, Excel, and PowerPoint), Google Workspace, and project management tools such as Asana or Airtable.
• Demonstrated experience supporting governance functions, legal operations, executive offices, or finance teams preferred.
• Oral and written fluency in English required; bilingual proficiency (English/Spanish or English/Haitian Creole) strongly preferred given Florida’s multilingual community.
• Willing to conquer the “small tasks” with an understanding of their vital importance to the success of the broader mission.
• This position requires flexibility in work schedule and location, including the ability to travel statewide as programming demands and to occasionally work non‑traditional hours.
• A valid State of Florida Driver License and regular use of a vehicle.
• Ability to lift 50 pounds.