Executive Program Assistant - Miami

Homeword; Miami (FL); On-site; USD 55,000 - 85,000; Full time

Job summary

The ACLU Foundation of Florida seeks an Executive Program Assistant to provide on-site operational and administrative support to four directors across Legal, Field, Communications and Policy & Advocacy. The role is based in Miami and includes occasional statewide travel and weekend work.

The candidate will manage confidential information, coordinate multi-day events, and collaborate across diverse teams, requiring a Florida driver license and the ability to lift 50 pounds.

Qualifications

• Bachelor’s degree or equivalent in a related field.
• Minimum of three (3) years of progressively responsible administrative experience supporting multiple teams or senior leaders.
• Strong proficiency with Box Integration, Microsoft Office Suite, Google Workspace, and project management tools such as Asana or Airtable.
• Excellent written and verbal communication skills, with professional judgment in handling sensitive and confidential information.
• Strong organizational and time-management skills; ability to manage competing priorities in a fast-paced, mission-driven environment.
• Demonstrated event planning experience, including coordinating retreats, conferences, trainings, or other multi-day organizational convenings — from venue and vendor logistics to materials, scheduling, and day‑of execution.
• High attention to detail and commitment to accuracy.
• Ability to work independently and collaboratively across diverse teams.
• Oral and written fluency in English required; bilingual proficiency (English/Spanish or English/Haitian Creole) strongly preferred.
• A valid State of Florida Driver License and regular access to a vehicle.
• Ability to lift 50 pounds.

Responsibilities

• Provide on-site operational and administrative support to the four directors of the programmatic teams: Legal, Field, Communications and Policy & Advocacy.
• Coordinate retreats, conferences, trainings, or other multi-day organizational convenings — from venue and vendor logistics to materials, scheduling, and day‑of execution.
• Assist governance functions, legal operations, executive offices, or finance teams as needed.
• Support travel arrangements and logistics for team members as required.
• Ensure confidentiality and professional handling of sensitive information.

Skills

Written communication

Time management

Event planning

Interteam collaboration

Confidential information handling

Physical capability

English fluency

Education

Bachelor’s degree

Tools

Box Integration

Microsoft Office Suite

Google Workspace

Asana

Airtable

Job description

ABOUT THE JOB

The American Civil Liberties Union (ACLU) Foundation of Florida seeks a highly organized and detail-oriented Executive Program Assistant to provide on-site operational and administrative support to the four directors of the organization’s programmatic teams: Legal, Field, Communications and Policy & Advocacy. This position is based on-site in the Miami office, Monday through Friday, with occasional statewide travel and occasional weekend work. The American Civil Liberties Union Foundation of Florida (ACLU of Florida or ACLU-FL) is an affiliate of the national ACLU, a national public interest organization devoted to the defense of the Bill of Rights. For over 100 years, the ACLU has served as the nation’s primary protector of the liberties that define our democracy. The organization implements its vital civil liberties mission in all 50 states, in large part through affiliate entities such as the ACLU of Florida. The ACLU of Florida, the state’s largest civil rights and civil liberties organization, employs litigation, public policy advocacy and organizing, and public education to protect and promote a broad range of constitutional values and individual rights, such as freedom of speech, racial justice, right to privacy, religious liberty, criminal justice reform, voting rights, reproductive rights, LGBTQ+ rights, disability rights, and immigrants’ rights. The ACLU of Florida litigates a broad range of complex constitutional cases in federal and state courts through direct representation, filing amicus brief, sub... Because of the confidential nature of this role, it is not a bargaining unit position. Bachelor’s degree or equivalent combination of education and experience in a related field.

WHAT YOU’LL BRING

While no one person will have all of the qualities enumerated below, the successful candidate will bring many of the following qualifications and attributes:

• Bachelor’s degree or equivalent combination of education and experience in a related field.
• Minimum of three (3) years of progressively responsible administrative experience supporting multiple teams or senior leaders.
• Strong proficiency with Box Integration, Microsoft Office Suite, Google Workspace, and project management tools such as Asana or Airtable.
• Excellent written and verbal communication skills, with professional judgment in handling sensitive and confidential information.
• Strong organizational and time-management skills; ability to manage competing priorities in a fast-paced, mission-driven environment.
• Demonstrated event planning experience, including coordinating retreats, conferences, trainings, or other multi-day organizational convenings — from venue and vendor logistics to materials, scheduling, and day‑of execution.
• High attention to detail and commitment to accuracy.
• Ability to work independently and collaboratively across diverse teams.
• Demonstrated experience supporting governance functions, legal operations, executive offices, or finance teams preferred.
• Oral and written fluency in English required; bilingual proficiency (English/Spanish or English/Haitian Creole) strongly preferred given Miami‑Dade’s multilingual community.
• A valid State of Florida Driver License and regular access to a vehicle.
• Ability to lift 50 pounds.