Executive Programs Assistant for Four Directors

Homeword; Miami (FL); On-site; USD 55,000 - 85,000; Full time

Job summary

The ACLU Foundation of Florida seeks an Executive Program Assistant to provide on-site operational and administrative support to four directors across Legal, Field, Communications and Policy & Advocacy. The role is based in Miami and includes occasional statewide travel and weekend work.

The candidate will manage confidential information, coordinate multi-day events, and collaborate across diverse teams, requiring a Florida driver license and the ability to lift 50 pounds.

Qualifications

• Bachelor’s degree or equivalent in a related field.
• Minimum of three (3) years of progressively responsible administrative experience supporting multiple teams or senior leaders.
• Strong proficiency with Box Integration, Microsoft Office Suite, Google Workspace, and project management tools such as Asana or Airtable.
• Excellent written and verbal communication skills, with professional judgment in handling sensitive and confidential information.
• Strong organizational and time-management skills; ability to manage competing priorities in a fast-paced, mission-driven environment.
• Demonstrated event planning experience, including coordinating retreats, conferences, trainings, or other multi-day organizational convenings — from venue and vendor logistics to materials, scheduling, and day‑of execution.
• High attention to detail and commitment to accuracy.
• Ability to work independently and collaboratively across diverse teams.
• Oral and written fluency in English required; bilingual proficiency (English/Spanish or English/Haitian Creole) strongly preferred.
• A valid State of Florida Driver License and regular access to a vehicle.
• Ability to lift 50 pounds.

Responsibilities

• Provide on-site operational and administrative support to the four directors of the programmatic teams: Legal, Field, Communications and Policy & Advocacy.
• Coordinate retreats, conferences, trainings, or other multi-day organizational convenings — from venue and vendor logistics to materials, scheduling, and day‑of execution.
• Assist governance functions, legal operations, executive offices, or finance teams as needed.
• Support travel arrangements and logistics for team members as required.
• Ensure confidentiality and professional handling of sensitive information.

Skills

Written communication

Time management

Event planning

Interteam collaboration

Confidential information handling

Physical capability

English fluency

Education

Bachelor’s degree

Tools

Box Integration

Microsoft Office Suite

Google Workspace

Asana

Airtable

Job description

The ACLU Foundation of Florida seeks an Executive Program Assistant to provide on-site operational and administrative support to four directors across Legal, Field, Communications and Policy & Advocacy. The role is based in Miami and includes occasional statewide travel and weekend work.

The candidate will manage confidential information, coordinate multi-day events, and collaborate across diverse teams, requiring a Florida driver license and the ability to lift 50 pounds.