Hybrid Executive Assistant to CEO: Growth, Calendar Mastery

Every Man Jack; Mill Valley (CA); Hybrid; USD 90,000 - 140,000; Full time

Benefits offered by this job

Annual bonus potential

Medical, dental, vision benefits

401(k) with match

Wellness stipend

Cell phone stipend

Job summary

Every Man Jack seeks an Executive Assistant to the CEO in Mill Valley, CA. This role protects the CEO’s time, coordinates leadership activities, and ensures strategic priorities advance smoothly across multiple locations and time zones.

You will support executive administration, participate in Board coordination, and help maintain an efficient, proactive workflow with discretion and professional judgment in a fast-growing consumer care company.

Qualifications

• 5–8 years of relevant experience supporting C-level executives, with ownership of calendars, communications, travel and meetings.
• Exceptional organization, attention to detail, and ability to prioritize under changing conditions.
• Strong written and verbal communication with internal and external stakeholders.

Responsibilities

• Proactively manage the CEO’s calendar and scheduling across time zones, balancing priorities and travel.
• Prepare materials and agendas for key meetings; organize context and logistics in advance.
• Coordinate LT and Board meeting materials, agendas and follow-up actions.
• Plan and execute off-site LT events and executive team initiatives; track owners and deadlines.

Skills

Executive support

Calendar management

Travel coordination

Communication

Discretion

Stakeholder collaboration

Proficiency with Google Workspace

Tools

Google Workspace

Microsoft Office

Zoom

Job description

Every Man Jack seeks an Executive Assistant to the CEO in Mill Valley, CA. This role protects the CEO’s time, coordinates leadership activities, and ensures strategic priorities advance smoothly across multiple locations and time zones.

You will support executive administration, participate in Board coordination, and help maintain an efficient, proactive workflow with discretion and professional judgment in a fast-growing consumer care company.