Executive Assistant to the CEO — Remote, Calendar Master

hrknowledgesource; Portland (OR); Remote; USD 85,000 - 120,000; Full time

Benefits offered by this job

Two company-wide breaks each year: two

Paid time off to use throughout the yr

SEP IRA retirement contributions

$500 annual professional development

No medical, dental or vision coverage

Job summary

ThriveAxis is seeking an experienced Executive Assistant to support the CEO, protect time for strategic work, and manage external engagements from first contact to follow-up. You will triage the CEO’s inbox, draft correspondence in the CEO’s voice, and ensure all commitments are captured and closed with high accuracy.

The role requires 5+ years of CEO-level support, proficiency with Google Workspace, Slack, and ClickUp, and comfort working remotely in the Pacific Time Zone with periodic travel

Qualifications

• 5+ years supporting a CEO, founder, or senior executive with full ownership of calendar and inbox
• Experience running logistics for speaking engagements, conferences, travel, and board or committee work
• Track record of accuracy; dates, links, and names must be right the first time
• Sound judgment about what needs the CEO, what to delegate, and what to decline
• Discretion with confidential client, personnel, and business information; comfortable with password managers
• Daily use of AI tools to draft, summarize, and research, with judgment to verify outputs
• Able to work remotely within the Pacific Time Zone and occasionally travel to Vancouver, WA

Responsibilities

• Own the CEO's calendar and protect their time for clients, business development, speaking, and strategy
• Triages the inbox daily and drafts CEO communications
• Coordinate external engagements and travel logistics from initial contact to post-event follow-up
• Deliver meeting briefs and travel itineraries in advance; capture and close commitments
• Maintain ClickUp and provide daily updates; participate in monthly KPI reviews

Skills

Executive support

Calendar management

Inbox triage

Executive writing

Event logistics

Confidential information handling

AI tools usage

Team coordination

Tools

Google Workspace

Slack

ClickUp

LastPass

Job description

ThriveAxis is seeking an experienced Executive Assistant to support the CEO, protect time for strategic work, and manage external engagements from first contact to follow-up. You will triage the CEO’s inbox, draft correspondence in the CEO’s voice, and ensure all commitments are captured and closed with high accuracy.

The role requires 5+ years of CEO-level support, proficiency with Google Workspace, Slack, and ClickUp, and comfort working remotely in the Pacific Time Zone with periodic travel