Strategic EA for C‑Level Executives (Hybrid)

Medidata Solutions; Woodbridge Township (NJ); Hybrid; USD 80,000 - 106,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Life and disability insurance

401(k) matching

Family leave

Flexible paid time off

10 paid holidays

Job summary

Medidata is seeking an experienced Executive Assistant to support a C-level executive on a hybrid basis in the New York area. You will manage calendars, coordinate meetings and travel, handle confidential information, and support multiple executives and stakeholders.

The role requires discretion, proactive initiative, and strong multitasking ability. It offers on-site days with flexible scheduling and a competitive benefits package.

Qualifications

• Minimum of five year's experience as an Executive Assistant, Assistant to a C-level Executive, or Office Manager
• Work with confidential information
• Proficiency in Google Apps (Office Apps), Concur, and other technology solutions
• Responds to management direction/ solicits feedback to improve performance
• Proactive and demonstrates initiative
• Demonstrates accuracy and thoroughness; monitors own work to ensure quality
• Ability to multitask effectively
• Strong interpersonal skills, ability to work in a team environment when required; high degree of tact

Responsibilities

• Serve as a trusted partner who understands executive priorities and work style while strategically managing complex, constantly changing calendars.
• Coordinate with internal and external Executives and Assistants, exercise judgment in prioritizing competing demands.
• Anticipate needs, identify potential challenges, and independently develop solutions.
• Excel in a fast-paced Sales environment, effectively manage multiple priorities, and quickly pivot as business needs, schedules, and circumstances change.
• Sales & Stakeholder Support: Understand the urgency and pace of a Sales organization while building strong relationships with Executives, senior leaders, clients, and internal and external partners.
• Organization & Attention to Detail: Maintain a high level of organization, accuracy, follow-through, and attention to detail while managing complex calendars, meetings, communications, and special projects.
• Travel & Expense Management: Coordinate domestic and international travel and accurately process expenses in accordance with company policies and procedures.
• Professionalism, Discretion & Accountability: Handle confidential information with discretion, remain calm and solutions-oriented under pressure and consistently demonstrate professionalism, dependability, and accountability.
• Meeting & Office Support: Plan and execute on-site and off-site meetings, dinners, and events, while providing hands-on support in the office, including coordinating catering, booking meeting spaces, and assisting with day-to-day office needs.

Skills

Executive Assistant

C-level support

Office management

Calendar management

Confidential information handling

Multitasking

Tools

Google Apps

Concur

Job description

Medidata is seeking an experienced Executive Assistant to support a C-level executive on a hybrid basis in the New York area. You will manage calendars, coordinate meetings and travel, handle confidential information, and support multiple executives and stakeholders.

The role requires discretion, proactive initiative, and strong multitasking ability. It offers on-site days with flexible scheduling and a competitive benefits package.