Hybrid Executive Assistant to C-Suite & Board

Boston MedFlight; Boston (MA); Hybrid; USD 65,000 - 85,000; Full time

Job summary

Boston MedFlight is seeking a Senior Administrative Assistant to support the Chief Human Resources Officer, CEO, and Senior Leadership Team. This hybrid role requires at least three in-office days per week and emphasizes scheduling, travel coordination, communications, and accurate documentation.

Responsibilities include managing calendars, taking minutes, maintaining records, coordinating board materials, and supporting events.

Qualifications

• Minimum 3 years of experience providing administrative support to executive-level leadership.
• Proven professionalism, discretion, and judgment in handling confidential information.
• Strong verbal, written, and interpersonal communication skills.
• Highly organized with the ability to prioritize multiple tasks and meet deadlines.
• Fluency in English and ability to compose professional written communication.

Responsibilities

• Manage calendars, coordinate meetings, and arrange travel for CEO and Senior Leadership Team.
• Compose and edit correspondence, memos, presentations, and reports.
• Attend meetings, record minutes, and follow up on action items.
• Maintain central filing systems and compliance records in accordance with standards.
• Support board materials, travel policy, and monthly reporting tasks.
• Supervise Receptionist and provide coverage as needed.
• Assist in organising internal and external administrative events.
• Maintain inventory of office supplies and place regular orders.

Skills

Executive support

Communication skills

Organization

MS Office

Discretion

Tools

Microsoft Office Suite

Job description

Boston MedFlight is seeking a Senior Administrative Assistant to support the Chief Human Resources Officer, CEO, and Senior Leadership Team. This hybrid role requires at least three in-office days per week and emphasizes scheduling, travel coordination, communications, and accurate documentation.

Responsibilities include managing calendars, taking minutes, maintaining records, coordinating board materials, and supporting events.