Hybrid Executive Assistant & Project Lead

TRIMEDX; Indianapolis (IN); Hybrid; USD 65,000 - 90,000; Full time

Job summary

TRIMEDX is seeking an Executive Administrator in Indianapolis to provide high-level support to our executives. The role is hybrid, combining remote work with in-office collaboration in Central Office.

The ideal candidate has 5+ years of executive support in a large national company, strong Microsoft Office skills, and excellent communication and organizational abilities to manage calendars, meetings, and strategic projects.

Qualifications

• Minimum 5 years of support experience with at least 3 years of executive level support.
• Experience in a large (over $500m), nationally operated company preferred.
• Experience supervising support staff is a plus.
• Proven experience with customer contact including customers, community leaders, and industry affiliates.
• Polished executive presence and high level of professionalism.
• Intermediate to advanced knowledge of Microsoft Office applications.
• Ability to manage time and priorities amidst multiple tasks and deadlines.
• Strong project management and organizational skills.
• Excellent written and verbal communication skills.
• Ability to work with all levels of the organization and maintain confidentiality.

Responsibilities

• Executive Level Support – 95%: Support designated executives with calendars, phone calls, reports, and travel schedules.
• Perform onboarding, coordinate meetings, prepare documents, take notes/minutes, send reminders, maintain files, approve invoices, and prioritize legal tickets.
• Organize and develop information and materials for meetings, special projects, presentations, and reports.
• Collaborate with senior management and stakeholders on business projects and resource allocation.
• Interface with board members, customer contacts, vendors, and community leaders.
• Support Central Office Management (5%): Maintain public areas and collaborate on office events.
• All other duties as assigned.

Skills

Executive support

Calendar management

Travel coordination

Stakeholder coordination

Microsoft Office

Project management

Discretion/confidentiality

Communication skills

Time management

Education

Associates degree in Business Administration or related field

Bachelor’s degree a plus

Tools

Microsoft Office Suite

Job description

TRIMEDX is seeking an Executive Administrator in Indianapolis to provide high-level support to our executives. The role is hybrid, combining remote work with in-office collaboration in Central Office.

The ideal candidate has 5+ years of executive support in a large national company, strong Microsoft Office skills, and excellent communication and organizational abilities to manage calendars, meetings, and strategic projects.