Executive Administrator

TRIMEDX; Indianapolis (IN); Hybrid; USD 65,000 - 90,000; Full time

Job summary

TRIMEDX is seeking an Executive Administrator in Indianapolis to provide high-level support to our executives. The role is hybrid, combining remote work with in-office collaboration in Central Office.

The ideal candidate has 5+ years of executive support in a large national company, strong Microsoft Office skills, and excellent communication and organizational abilities to manage calendars, meetings, and strategic projects.

Qualifications

• Minimum 5 years of support experience with at least 3 years of executive level support.
• Experience in a large (over $500m), nationally operated company preferred.
• Experience supervising support staff is a plus.
• Proven experience with customer contact including customers, community leaders, and industry affiliates.
• Polished executive presence and high level of professionalism.
• Intermediate to advanced knowledge of Microsoft Office applications.
• Ability to manage time and priorities amidst multiple tasks and deadlines.
• Strong project management and organizational skills.
• Excellent written and verbal communication skills.
• Ability to work with all levels of the organization and maintain confidentiality.

Responsibilities

• Executive Level Support – 95%: Support designated executives with calendars, phone calls, reports, and travel schedules.
• Perform onboarding, coordinate meetings, prepare documents, take notes/minutes, send reminders, maintain files, approve invoices, and prioritize legal tickets.
• Organize and develop information and materials for meetings, special projects, presentations, and reports.
• Collaborate with senior management and stakeholders on business projects and resource allocation.
• Interface with board members, customer contacts, vendors, and community leaders.
• Support Central Office Management (5%): Maintain public areas and collaborate on office events.
• All other duties as assigned.

Skills

Executive support

Calendar management

Travel coordination

Stakeholder coordination

Microsoft Office

Project management

Discretion/confidentiality

Communication skills

Time management

Education

Associates degree in Business Administration or related field

Bachelor’s degree a plus

Tools

Microsoft Office Suite

Job description

If you are wondering what makes Trimedx different, it’s that all of our associates share in a common purpose of serving clients, patients, communities, and each other with equal measures of care and performance.

• Everyone is focused on serving the customer and we do that by collaborating and supporting each other
• Associates look forward to coming to work each day
• Every associate matters and makes a difference

It is truly a culture like no other — We hope you will join our team! Find out more about our company and culture here.

The Executive Administrator provides executive level support by managing calendars, communications, travel schedules, and reports as assigned. This role organizes and develops information and materials necessary for meetings, special projects, presentations, and reports and provides additional support as assigned. They also collaborate with other Central Office associates to manage office activities and professionally represents TRIMEDX in all interactions by demonstrating a commitment to the TRIMEDX brand, vision, mission, and values.

Location: Indianapolis, Indiana; candidates must currently reside in the central Indiana region within a 70 mile radius. Our CO - Central (Corporate) Office - is located on the northwest side of Indianapolis. This position is Hybrid (a mix of remote & in-office).

• Relocation is not available for this position

• Immigration sponsorship not available for this position

Responsibilities

Executive Level Support – 95%

• Support designated executive/s with all administrative support needs
• Manage calendars, phone calls, reports, travel schedules
• Perform additional support tasks: onboarding, coordinate meetings, prepare documents, take notes/minutes, send reminders/responses, maintain files, invoice approval, legal ticket prioritization
• Organize and develop information and materials necessary for meetings, special projects, presentations, and reports
• Collaborate with senior management and stakeholders to identify business projects; manage resource allocation, and the development of project deliverables
• Interface with board members, customer contacts, vendors, and community leaders

Support Central Office Management (5%)

• Maintain assigned public areas (e.g. conference room, break room)
• Collaborate with other associates to manage office activities and events

All other duties as assigned.

Skills and Experience

• Minimum 5 years of support experience with at least 3 years of experience providing executive level support
• Experience in a large (over $500m), nationally operated company preferred
• Experience in supervision of support staff a plus
• Proven and demonstrated experience with customer contact specifically customers, community leaders, and industry affiliates is required
• Polished executive presence and a high level of professionalism required
• Demonstrated knowledge of Microsoft Office applications at an intermediate or advanced level
• Ability to manage time and set priorities amidst multiple tasks and deadlines
• Strong project management skills
• Excellent organization and planning skills
• Proven creativity and problem solving skills
• Strong written and verbal communication skills
• Ability to work comfortably with all levels of the organization
• Ability to maintain confidentiality in all circumstances
• Ability to deal with change and be flexible while still delivering results
• Show a critical eye for attention to detail

Education and Qualifications

• Associates degree in Business Administration or a related field preferred; Bachelor’s degree a plus

#LI-Hybrid

At Trimedx, we are committed to cultivating a workplace culture where every associate feels valued, supported, and empowered to thrive. This culture reflects our belief that our people are our foundation, their well-being is essential, and shared success is built through meaningful work, recognition, and opportunities for growth.

We embrace people’s differences which include age, race, color, ethnicity, gender, gender identity, sexual orientation, national origin, education, genetics, veteran status, disability, religion, beliefs, opinions and life experiences.

Visit our website to view our Workplace Culture Commitment , along with our social channels to see what our team is up to: Facebook, LinkedIn, Twitter.

Trimedx is an Equal Opportunity Employer. Drug-Free Workplace.

Because we are committed to providing a safe and productive work environment, Trimedx is a drug-free workplace. Accordingly, Associates are prohibited from engaging in the unlawful manufacture, sale, distribution, dispensation, possession, or use of any controlled substance or marijuana, or otherwise being under the influence thereof, on all Trimedx and Customer property or during working/on-call hours.