Executive Administrator

TriMedx, LLC; Indianapolis (IN); On-site; USD 60,000 - 85,000; Full time

Job summary

TriMedx, LLC in Indianapolis is seeking an Executive Administrator to provide high-level support to designated executives. The role oversees calendars, communications, travel and reporting, and prepares materials for meetings and projects.

You will collaborate with senior management and stakeholders to drive initiatives, interface with board members, customers and vendors, and help manage office activities in a hybrid Central Office setting.

Qualifications

• Associates degree in Business Administration or related field preferred.
• Bachelor's degree is a plus.
• Experience in a large, multi-site organization preferred.

Responsibilities

• Provide executive level support to designated executives.
• Manage calendars, phone calls, reports, and travel schedules.
• Coordinate onboarding, meetings, documents, notes, reminders, and files.
• Prepare materials for meetings and reports.
• Collaborate with senior management to identify projects and allocate resources.
• Interface with board members, customers, vendors, and community leaders.
• Support Central Office management and maintain public areas.
• Assist with office activities and events.
• Perform other duties as assigned.

Skills

Executive support

Large company experience

Staff supervision

Customer liaison

Professionalism

MS Office

Time management

Project management

Organization

Creativity

Communication

Team collaboration

Confidentiality

Adaptability

Attention to detail

Education

Associates degree

Bachelor’s degree a plus

Tools

Microsoft Office

Job description

If you are wondering what makes Trimedx different, it\'s that all of our associates share in a common purpose of serving clients, patients, communities, and each other with equal measures of care and performance. Everyone is focused on serving the customer and we do that by collaborating and supporting each other Associates look forward to coming to work each day Every associate matters and makes a difference It is truly a culture like no other — We hope you will join our team! Find out more about our company and culture here. The Executive Administrator provides executive level support by managing calendars, communications, travel schedules, and reports as assigned. This role organizes and develops information and materials necessary for meetings, special projects, presentations, and reports and provides additional support as assigned. They also collaborate with other Central Office associates to manage office activities and professionally represents TRIMEDX in all interactions by demonstrating a commitment to the TRIMEDX brand, vision, mission, and values.

Location: Indianapolis, Indiana; candidates must currently reside in the central Indiana region within a 70 mile radius. Our CO - Central (Corporate) Office - is located on the northwest side of Indianapolis.

This position is Hybrid (a mix of remote & in-office). Relocation is not available for this position Immigration sponsorship not available for this position.

Responsibilities

• Executive Level Support – 95% Support designated executive/s with all administrative support needs
• Manage calendars, phone calls, reports, travel schedules
• Perform additional support tasks: onboarding, coordinate meetings, prepare documents, take notes/minutes, send reminders/responses, maintain files, invoice approval, legal ticket prioritization
• Organize and develop information and materials necessary for meetings, special projects, presentations, and reports
• Collaborate with senior management and stakeholders to identify business projects; manage resource allocation, and the development of project deliverables
• Interface with board members, customer contacts, vendors, and community leaders
• Support Central Office Management (5%): Maintain assigned public areas (e.g. conference room, break room)
• Collaborate with other associates to manage office activities and events
• All other duties as assigned

Skills and Experience

• Minimum 5 years of support experience with at least 3 years of experience providing executive level support
• Experience in a large (over $500m), nationally operated company preferred
• Experience in supervision of support staff a plus
• Proven and demonstrated experience with customer contact specifically customers, community leaders, and industry affiliates is required
• Polished executive presence and a high level of professionalism required
• Demonstrated knowledge of Microsoft Office applications at an intermediate or advanced level
• Ability to manage time and set priorities amidst multiple tasks and deadlines
• Strong project management skills
• Excellent organization and planning skills
• Proven creativity and problem solving skills
• Strong written and verbal communication skills
• Ability to work comfortably with all levels of the organization
• Ability to maintain confidentiality in all circumstances
• Ability to deal with change and be flexible while still delivering results
• Show a critical eye for attention to detail

Education and Qualifications

• Associates degree in Business Administration or a related field preferred; Bachelor\'s degree a plus #LI-Hybrid

Company Culture

At Trimedx, we are committed to cultivating a workplace culture where every associate feels valued, supported, and empowered to thrive. This culture reflects our belief that our people are our foundation, their well-being is essential, and shared success is built through meaningful work, recognition, and opportunities for growth.

We embrace people\'s differences which include age, race, color, ethnicity, gender, gender identity, sexual orientation, national origin, education, genetics, veteran status, disability, religion, beliefs, opinions and life experiences.

Visit our website to view our Workplace Culture Commitment , along with our social channels to see what our team is up to: Facebook, LinkedIn, Twitter.

Trimedx is an Equal Opportunity Employer.

Drug-Free Workplace. Because we are committed to providing a safe and productive work environment, Trimedx is a drug-free workplace. Accordingly, Associates are prohibited from engaging in the unlawful manufacture, sale, distribution, dispensation, possession, or use of any controlled substance or marijuana, or otherwise being under the influence thereof, on all Trimedx and Customer property or during working/on-call hours.

Trimedx needs a variety of skill sets and experience levels to be able to deliver on our mission. That can be exciting for you, because whether you have a long resume or are just starting your career, have a bachelor\'s or master\'s degree or went to technical school, we have opportunities for you throughout the United States.