Hybrid Executive Assistant & Office Operations Lead

University of Colorado Boulder; Boulder (CO); Hybrid; USD 60,000 - 70,000; Full time

Benefits offered by this job

Medical and dental insurance

Tuition assistance

Paid time off

ECO Transit pass

Job summary

University of Colorado Boulder is seeking an Executive Assistant & Office Coordinator to support the Assistant Vice Chancellor of Admissions & Precollege and department Directors. The role blends calendar management, meeting coordination, and administrative projects to promote efficient processes.

The position offers a hybrid schedule (two days in the office, three days remote) with a start date anticipated in February.

Qualifications

• Bachelor’s degree required or equivalent combination of education and experience.
• Minimum 1 year of general clerical experience.
• 1 year of executive calendar management experience.
• Experience coordinating events, vendor relationships or operational logistics.
• Proficient with Microsoft Office Suite, including Outlook.

Responsibilities

• Manage executive calendar and provide project support for AV C and Directors.
• Coordinate All-Staff meetings, leadership retreats and events with logistics and materials.
• Prepare meeting agendas and notes; track tasks and deadlines.
• Oversee department procurement and office supplies; manage vendor relationships.
• Support onboarding and recruitment processes for leadership levels.

Skills

General clerical experience

Executive calendar management

Project coordination

Strong written and verbal skills

Organizational skills

Education

Bachelor’s degree in business administration, Public Administration, Organizational Leadership, or related field

Tools

Concur

Marketplace

OnBase

Slate

Asana

Job description

University of Colorado Boulder is seeking an Executive Assistant & Office Coordinator to support the Assistant Vice Chancellor of Admissions & Precollege and department Directors. The role blends calendar management, meeting coordination, and administrative projects to promote efficient processes.

The position offers a hybrid schedule (two days in the office, three days remote) with a start date anticipated in February.