Administrative Assistant - Hybrid

AllOne Health Company; Northern (KY); Hybrid; USD 50,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Paid time off

401(k) with company match

Employee Assistance Program (EAP)

Diverse backgrounds considered

Job summary

AllOne Health in Wilkes-Barre, PA is seeking a full-time Administrative Assistant to keep day-to-day operations running smoothly, boost executive productivity, and coordinate cross‑department workflows in a hybrid office setting.

You will provide high‑level support to finance, operations, HR and senior leadership, manage complex calendars, arrange travel, prepare board materials, assist with onboarding, and protect confidential information with professionalism.

Qualifications

• 3+ years of administrative or executive assistant experience (preferably supporting senior leadership).
• Strong proficiency in Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint) and general tech-savviness including the use of AI.
• Exceptional written and verbal communication skills.
• Highly organized with strong attention to detail and the ability to manage multiple priorities.
• Must be a Notary Public or willing to obtain certification shortly after hire (company-sponsored).
• Must have a reliable vehicle and a valid driver’s license.
• Running business-related errands, as needed. Mileage will be reimbursed.
• Ability to maintain strict confidentiality and professionalism.

Responsibilities

• Provide high-level administrative support to finance, operations, HR, and executive leadership based in our Wilkes-Barre office.
• Manage complex calendars, coordinate internal and external meetings, and handle scheduling logistics across departments.
• Prepare and edit correspondence, presentations, spreadsheets, and other executive-level documents.
• Assist with board-related materials, confidential documents, and sensitive communications.
• Coordinate travel arrangements, itineraries, and expense reports for executives as needed.
• Always maintain discretion and handle confidential information with absolute professionalism.
• Serve as a central point of contact for the Wilkes-Barre office and support general office operations.
• Organize files, maintain records, and support compliance-related documentation.
• Support onboarding processes for new hires, including coordination of materials and scheduling required sessions.
• Assist with special projects, research assignments, and cross-department initiatives.
• Act as an in-house Notary Public, handling notarization of corporate documents, benefits forms, HR paperwork, and other official materials.
• Coordinate courier needs and run light corporate errands (e.g., document drop-offs, banking, post office runs, supply pickup) as necessary.
• Support executive signature processes and maintain logs for notarized or executed documents.

Skills

Administrative/EA experience

Microsoft 365 proficiency

Notary Public

Excellent communication

Highly organized

Driver's license & reliable vehicle

Discretion & confidentiality

Tools

Microsoft 365 Suite

AI tools savvy

Job description

AllOne Health is in the business of care; and service is what matters most.

As a leader in workplace behavioral health, we’ve proven that a company’s success is directly linked to the health and well-being of their employees.

By joining our team, you will make a difference in the lives of our clients and their communities. The meaningful work that we do includes counseling, providing work-life resources, wellness and more through our Employee Assistance Programs (EAP).

We are currently seeking a full-time Administrative Assistant. This is a full-time, exempt position working hybrid in our Wilkes Barre, PA office location.

POSITION SUMMARY:

The Administrative Assistant role will be responsible for ensuring smooth day-to-day operations, enhancing executive productivity, and maintaining exceptional organizational efficiency across multiple departments.

Salary Range: $50,000 - $65,000/year

KEY ACCOUNTABILITIES & DUTIES:

• Executive Support
  • Provide high-level administrative support to finance, operations, HR, and executive leadership based in our Wilkes-Barre office.
  • Manage complex calendars, coordinate internal and external meetings, and handle scheduling logistics across departments.
  • Prepare and edit correspondence, presentations, spreadsheets, and other executive-level documents.
  • Assist with board-related materials, confidential documents, and sensitive communications.
  • Coordinate travel arrangements, itineraries, and expense reports for executives as needed.
  • Always maintain discretion and handle confidential information with absolute professionalism.
• Office Administration & Operational Support
  • Serve as a central point of contact for the Wilkes-Barre office and support general office operations.
  • Organize files, maintain records, and support compliance-related documentation.
  • Support onboarding processes for new hires, including coordination of materials and scheduling required sessions.
  • Assist with special projects, research assignments, and cross-department initiatives.
• Notary & Corporate Errands
  • Act as an in-house Notary Public, handling notarization of corporate documents, benefits forms, HR paperwork, and other official materials.
  • Coordinate courier needs and run light corporate errands (e.g., document drop-offs, banking, post office runs, supply pickup) as necessary.
  • Support executive signature processes and maintain logs for notarized or executed documents.

QUALIFICATIONS:

• Required Qualifications
  • 3+ years of administrative or executive assistant experience (preferably supporting senior leadership).
  • Strong proficiency in Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint) and general tech-savviness including the use of AI.
  • Exceptional written and verbal communication skills.
  • Highly organized with strong attention to detail and the ability to manage multiple priorities.
  • Must be a Notary Public or willing to obtain certification shortly after hire (company-sponsored).
  • Must have a reliable vehicle and a valid driver’s license.
  • Running business-related errands, as needed. Mileage will be reimbursed.
  • Ability to maintain strict confidentiality and professionalism.
• Preferred Qualifications
  • Experience supporting multiple executives simultaneously.
  • Background in healthcare, behavioral health, professional services, or corporate operations.
  • Experience handling HR or finance-related administrative work.

Company Perks:

• We don’t want you to wait - Immediate medical (Blue Cross/Blue Shield), dental, and vision insurance is available
• Self-Care is a top priority – We offer desirable work schedules and a generous amount of Paid Time Off
• Thinking about your future? – We have a 401(k) retirement program with a company match
• Of course, we know that life happens - Employee Assistance Program (EAP) benefits are available to you and your family
• …and many more!

AllOne Health is an AA/EO employer and actively seeks candidates from diverse backgrounds.