Senior Executive Assistant – Hybrid (Blue Bell)

Intact Insurance Specialty Solutions; Center Square (PA); Hybrid; USD 87,000 - 101,000; Full time

Benefits offered by this job

Medical, dental and vision insurance

Paid time off and holidays

401(k) with company contribution up to

Mental health support programs

Job summary

Intact Insurance Specialty Solutions is seeking an Executive Administrative Assistant for our Blue Bell, PA hybrid office. The role provides high-level administrative support to top management, prepares reports, and coordinates schedules and travel.

The ideal candidate will have a high school diploma with extensive experience; a college degree is preferred and 6+ years in executive support is expected. This position offers a competitive base salary and comprehensive benefits.

Qualifications

• High school diploma with demonstrated experience required.
• Associates or Bachelor’s degree strongly preferred.
• 6+ years of experience.

Responsibilities

• Prepares correspondence, distributes outside and interoffice communication, and performs other secretarial duties, as required.
• Creates regularly scheduled reports, PowerPoint presentations and Excel spreadsheets.
• Files documents, office products, and other materials, performs data entry of applicable office/division/group information, and maintains product library, references, and other indexes, as applicable.
• Pre-screens, prioritizes, and forwards all outside and interoffice communication to/for supervisor(s) or executive(s). Performs customer service function, as required.
• Develops and maintains network of relationships throughout company to facilitate communication and cooperation.
• Manages, coordinates and revises executive schedules, appointments, meetings and travel arrangements. Arranges conference calls as needed.
• Edits and distributes office and project materials, and assists staff in developing and maintaining professional relationships with clients, regulatory agencies, and company offices.
• Handles various administrative tasks relating to personnel, office finances and supplies. Performs any other administrative duties relevant to applicable division.
• Trains administrative assistants, as necessary.

Skills

High school diploma

6+ years experience

Education

Associates or Bachelor’s degree

Job description

Intact Insurance Specialty Solutions is seeking an Executive Administrative Assistant for our Blue Bell, PA hybrid office. The role provides high-level administrative support to top management, prepares reports, and coordinates schedules and travel.

The ideal candidate will have a high school diploma with extensive experience; a college degree is preferred and 6+ years in executive support is expected. This position offers a competitive base salary and comprehensive benefits.