Hybrid Executive Assistant: Manage Calendars & Projects

State of Oregon; Portland (OR); Hybrid; USD 42,000 - 58,000; Full time

Job summary

State of Oregon is seeking an Executive Support Specialist 1 - Executive Assistant to assist three area managers and their teams in Portland. The role includes handling confidential tasks, scheduling meetings, preparing agendas, and coordinating travel.

The position offers a hybrid arrangement with up to three remote days per week based on business needs. Join a team delivering safe, reliable transportation in Oregon.

Qualifications

• Three years of clerical/secretarial experience including one year at full performance level performing typing, word processing, or other generating of documents.
• Experience typing, word processing, or producing documents, with lead or coordination duties.
• Education or training may substitute for up to one year of clerical/secretarial experience.

Responsibilities

• Provide confidential administrative and executive assistance.
• Schedule appointments and maintain calendars for high level managers.
• Prepare agendas and take meeting minutes.
• Route paperwork for digital signatures.
• Maintain personnel records and organizational charts.
• Coordinate meetings and conferences, travel itineraries and accommodations.
• Assist hiring managers with recruitments.
• Purchase program-specific supplies and trainings.
• Handle multiple priorities and projects with interruptions.
• Work in an office environment using a computer.
• Hybrid work options available - up to 3 days per week remote depending on business needs.

Skills

Executive support

Scheduling

Office administration

Microsoft Office 365

Tools

Word

Excel

PowerPoint

Outlook

Job description

State of Oregon is seeking an Executive Support Specialist 1 - Executive Assistant to assist three area managers and their teams in Portland. The role includes handling confidential tasks, scheduling meetings, preparing agendas, and coordinating travel.

The position offers a hybrid arrangement with up to three remote days per week based on business needs. Join a team delivering safe, reliable transportation in Oregon.