Executive Assistant to Regional Managers — Hybrid Schedule

State of Oregon; Salem (OR); Hybrid; USD 42,000 - 58,000; Full time

Benefits offered by this job

Hybrid work options

Public service loan forgiveness

Job summary

Oregon Department of Transportation in Portland seeks an Executive Assistant to support three area managers and their teams with scheduling, agendas and travel arrangements. You will play a key role in handling confidential administrative tasks and contributing to project delivery from start to finish.

The position offers hybrid work options (up to 3 days remote weekly), a competitive base salary within the listed range, and opportunities for growth within a public service environment.

Qualifications

• Three years of clerical/secretarial experience including typing or word processing and coordinating office procedures.
• Courses or training in office occupations may substitute for up to one year of the experience.
• Advanced Microsoft Office 365 skills including Word, Excel, PowerPoint and Outlook.

Responsibilities

• Provide confidential administrative and executive assistance.
• Schedule appointments and maintain calendars for high level managers.
• Prepare agendas and take meeting minutes.
• Coordinate meetings, travel itineraries and accommodations.

Skills

Clerical experience

Administrative support

Microsoft Office 365

Organization skills

Tools

MS Office

Job description

Oregon Department of Transportation in Portland seeks an Executive Assistant to support three area managers and their teams with scheduling, agendas and travel arrangements. You will play a key role in handling confidential administrative tasks and contributing to project delivery from start to finish.

The position offers hybrid work options (up to 3 days remote weekly), a competitive base salary within the listed range, and opportunities for growth within a public service environment.