Hybrid Executive Assistant — Legal & HR

Daimler Truck; Charlotte (NC); Hybrid; USD 60,000 - 90,000; Full time

Benefits offered by this job

Annual bonus program

401k with company match up to 6%

3-7% company contribution age-based

4 weeks paid vacation

15 holidays

8 weeks paid parental leave

Employee assistance program

Comprehensive healthcare plans

Tuition assistance

Volunteer paid time off

Short- & long-term disability

Job summary

Daimler Truck Financial Services (DTFS) in Charlotte, NC seeks an experienced Executive Assistant to provide comprehensive administrative support to two executives and their teams. You will manage calendars, travel, meetings, and emails, while coordinating cross-departmental events and communications.

The role requires 3+ years of executive support, great attention to detail, and advanced MS Office/Outlook skills.

Qualifications

• BS/BA degree required or 4 years of relevant experience in lieu
• Minimum 3 years of executive administrative support
• Strong attention to detail
• Excellent time management, planning, multitasking, prioritization, and proactive follow-through
• Ability to handle confidential information with discretion
• Professional verbal and written communication skills
• Ability to proactively manage executives’ schedules, travel, meetings, and emails
• Ability to handle ad-hoc requests and organize departmental events
• Advanced skills in Microsoft Office Suite, especially Outlook
• Creative problem-solving abilities
• General knowledge of accounts payable functions and systems
• Event coordination experience
• Ability to work collaboratively across all levels, including senior executives
• Effective independent and teamwork skills

Responsibilities

• Provide comprehensive administrative support to two executives and their direct reports, managing calendars, travel, meetings, and email priorities
• Coordinate meetings, prepare agendas, print materials, minutes as needed, and manage room logistics
• Maintain and organize departmental documents, reports, and data with confidentiality and accuracy
• Coordinate business travel for two executives, including itineraries and expense reports
• Oversee office supplies, inventory, cost controls, and vendor coordination with Operations and Finance
• Draft and produce internal communications with Corporate Communications
• Support attorneys and legal team with department-specific legal matters and related documentation
• Organize and coordinate events and cross-departmental activities
• Provide backup support and training for fellow executive assistants

Skills

Calendar management

Travel coordination

Email management

Executive support

Cross-functional collaboration

Education

BS/BA or 4 years experience in lieu

Tools

Microsoft Office

Outlook

Job description

Daimler Truck Financial Services (DTFS) in Charlotte, NC seeks an experienced Executive Assistant to provide comprehensive administrative support to two executives and their teams. You will manage calendars, travel, meetings, and emails, while coordinating cross-departmental events and communications.

The role requires 3+ years of executive support, great attention to detail, and advanced MS Office/Outlook skills.