Hybrid Executive Assistant for C‑Level Leaders

Lightedge; Northern (KY); Hybrid; USD 65,000 - 90,000; Full time

Job summary

LightEdge Solutions is seeking an Executive Assistant to empower its Executive Leadership Team with high‑impact administrative support, orchestrating calendars, travel, board materials, and cross‑functional workflows. The role requires absolute discretion and a digital‑first, detail‑obsessed approach to keep priorities moving and executives operating at scale.

You will partner with Sales, Finance, Marketing, HR, Legal, Product, and Operations to deliver executive artifacts on time, in brand, and

Qualifications

• 5–7+ years of experience as an Executive Assistant supporting C‑level or senior executives in a fast-moving, growth‑oriented environment.
• Expert calendar, travel, and expense management; strong written communication, proofreading, and presentation support skills.
• Proficiency with Microsoft 365 and virtual collaboration (Teams/SharePoint/OneDrive); comfort with branded templates and executive‑ready formatting.
• High integrity, sound judgment, and ability to manage confidential information.

Responsibilities

• Own complex calendar orchestration, meeting logistics, and time‑blocking for competing executive priorities; anticipate conflicts and resolve proactively.
• Manage end‑to‑end travel (air, hotel, ground, itineraries) and expense reporting with accuracy and timeliness; optimize travel within budget constraints.
• Track deliverables, deadlines, and follow‑ups for the executive(s); create reminders, checklists, and weekly status to streamline workflow.
• Prepare, proof, and coordinate executive presentations, pre‑reads, and briefing documents for executive meetings using approved LightEdge templates.
• Consolidate inputs from cross‑functional leaders; ensure version control, data accuracy, and on‑time distribution of materials.
• Draft agendas; capture decisions, action items, and owners; circulate minutes and follow‑up trackers; monitor progress and elevate risks.

Skills

Executive calendar management

Travel coordination

Expense reporting

Microsoft 365 proficiency

Virtual collaboration tools

Cross-functional coordination

Executive-level writing & formatting

Discretion & integrity

Tools

Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint)

SharePoint/OneDrive

Job description

LightEdge Solutions is seeking an Executive Assistant to empower its Executive Leadership Team with high‑impact administrative support, orchestrating calendars, travel, board materials, and cross‑functional workflows. The role requires absolute discretion and a digital‑first, detail‑obsessed approach to keep priorities moving and executives operating at scale.

You will partner with Sales, Finance, Marketing, HR, Legal, Product, and Operations to deliver executive artifacts on time, in brand, and