Executive Assistant to C‑Suite – Hybrid Role

Socket.dev; Des Moines (IA); On-site; USD 65,000 - 90,000; Full time

Job summary

LightEdge Solutions is seeking an Executive Assistant to support the Executive Leadership Team, enabling scale through complex calendar management, travel planning, board materials, and cross‑functional workflows while upholding discretion and brand standards.

You will partner with Sales, Finance, Marketing/MarCom, HR/Talent, Legal, Product and Operations to keep priorities moving and deliver executive artifacts on time, with a digital‑first, detail‑obsessed approach.

Qualifications

• 5–7+ years of experience as an Executive Assistant supporting C‑level executives in a fast-moving, growth‑oriented environment.
• Expert calendar, travel, and expense management; strong written communication, proofreading, and presentation support skills.
• Proficiency with Microsoft 365 and virtual collaboration (Teams/SharePoint/OneDrive); comfort with branded templates and executive‑ready formatting.
• High integrity, sound judgment, and ability to manage confidential information.
• Experience coordinating board materials and executive offsites; familiarity with sales leadership rhythms (QBR/SKO) and partner/customer executive meetings.
• Setup Executive Sponsor check-ins

Responsibilities

• Own complex calendar orchestration, meeting logistics, and time‑blocking for competing executive priorities; anticipate conflicts and resolve proactively.
• Manage end‑to‑end travel (air, hotel, ground, itineraries) and expense reporting with accuracy and timeliness; optimize travel within budget constraints.
• Track deliverables, deadlines, and follow‑ups for the executive(s); create reminders, checklists, and weekly status to streamline workflow.
• Prepare, proof, and coordinate executive presentations, pre‑reads, and briefing documents for executive meetings using approved LightEdge templates.
• Consolidate inputs from cross‑functional leaders; ensure version control, data accuracy, and on‑time distribution of materials.
• Draft agendas; capture decisions, action items, and owners; circulate minutes and follow‑up trackers; monitor progress and timelines.
• Coordinate executive roundtables and advisory sessions (CAB/PAB/Analyst briefings) in partnership with Marketing/Events; support SKO and executive retreats as needed.
• Serve as the first point of contact and liaison between the executive(s) and internal/external stakeholders; triage requests and protect time.
• Partner with Marketing/Comms to ensure brand‑compliant communications and with HR/Talent for interview scheduling and onboarding touchpoints.
• Improve administrative processes (templates, checklists, automation) to reduce cycle time and errors; maintain executive SOPs and playbooks.

Skills

Calendar management

Travel planning

Expense reporting

Executive communication

Presentation support

Tools

Microsoft 365

Teams

SharePoint

OneDrive

PowerPoint

Outlook

Job description

LightEdge Solutions is seeking an Executive Assistant to support the Executive Leadership Team, enabling scale through complex calendar management, travel planning, board materials, and cross‑functional workflows while upholding discretion and brand standards.

You will partner with Sales, Finance, Marketing/MarCom, HR/Talent, Legal, Product and Operations to keep priorities moving and deliver executive artifacts on time, with a digital‑first, detail‑obsessed approach.