Hybrid Exec Legal Assistant - NYC Firm (OT Eligible)

Insight Global (United States); New York (NY); Hybrid; USD 85,000 - 100,000; Full time

Job summary

A leading litigation firm in New York, NY is seeking an experienced Executive Administrative Assistant to support the Managing Partner and various attorneys. The role requires at least 3 years of relevant experience within a law firm and proficiency in Microsoft Office Suite. Responsibilities include managing schedules, organizing travel arrangements, and handling communication effectively. This full-time position offers a salary range of $85,000 to $100,000 per year, with a hybrid work model of three days onsite and flexibility for work from home.

Qualifications

• At least 3 years of executive assistant experience within a law firm supporting multiple attorneys.
• Proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook.
• High attention to detail with superior organizational and analytical skills.
• Excellent organizational, interpersonal, communication, critical thinking, and writing skills.
• Bachelor’s Degree – minimum of 3.0 GPA.

Responsibilities

• Manage and maintain the Managing Partner’s calendar, ensuring awareness of commitments.
• Organize and coordinate personal and business travel arrangements for the Managing Partner.
• Coordinate work from home arrangements for the Managing Partner.
• Draft acknowledgment letters and personal correspondence as needed.
• Follow through on projects to successful completion with deadline pressures.
• Manage select attorneys’ calendars and coordinate in-house meetings.
• Enter time in the firm’s billing system and prepare expense sheets.
• Be responsive to communications outside normal business hours.
• Assist with coordinating personal events for the Managing Partner.

Job description

A leading litigation firm in New York, NY is seeking an experienced Executive Administrative Assistant to support the Managing Partner and various attorneys. The role requires at least 3 years of relevant experience within a law firm and proficiency in Microsoft Office Suite. Responsibilities include managing schedules, organizing travel arrangements, and handling communication effectively. This full-time position offers a salary range of $85,000 to $100,000 per year, with a hybrid work model of three days onsite and flexibility for work from home.