Hybrid Exec Assistant to Vice Provost, Access & Opportunity

University of Michigan; Ann Arbor (MI); Hybrid; USD 65.000 - 90.000; Vollzeit

Zusammenfassung

University of Michigan seeks an Executive Assistant to the Vice Provost for Access and Opportunity. The role provides high-level administrative support to the Vice Provost and Chief of Staff, handling confidential matters and coordinating across the Provost’s Office and university units.

You will manage calendars, coordinate meetings and travel, and oversee communications. The position is hybrid, based in Ann Arbor, with three days on site and two days remote per week.

Qualifikationen

• Bachelor's degree or equivalent combination of education and experience.
• Four years of related experience supporting executive-level leaders.
• Experience coordinating projects, tracking deadlines, and managing administrative workflows.
• Experience working collaboratively with diverse stakeholders in a complex organization.
• Experience interpreting and applying organizational policies and procedures.
• Experience using technology platforms and collaboration tools to support executive-level administrative operations.

Aufgaben

• Manage complex calendars, coordinate in-person and virtual meetings, screen requests, and prepare background materials.
• Coordinate logistics of in-person meetings, conferences, and events, including room reservations and refreshments.
• Support projects by tracking deadlines, streamlining workflows, and ensuring priorities are completed.
• Represent the Vice Provost in interactions with a broad range of individuals and direct communications appropriately.
• Screen and prioritize mail and maintain digital and physical office files.
• Draft, edit, and send correspondence.
• Coordinate travel itineraries and reconcile expenses.
• Handle confidential matters per organizational practices.
• Coordinate the King-Chavez-Parks Visiting Professor program with the State of Michigan.
• Provide backup support to other Provost Office staff.

Kenntnisse

Project coordination

Stakeholder collaboration

Policy interpretation

Administrative workflows

Executive support

Technology proficiency

Ausbildung

Bachelor's degree or equivalent

Jobbeschreibung

University of Michigan seeks an Executive Assistant to the Vice Provost for Access and Opportunity. The role provides high-level administrative support to the Vice Provost and Chief of Staff, handling confidential matters and coordinating across the Provost’s Office and university units.

You will manage calendars, coordinate meetings and travel, and oversee communications. The position is hybrid, based in Ann Arbor, with three days on site and two days remote per week.