Executive Assistant to Department Chair - Hybrid & Projects

University of Michigan; Ann Arbor (MI); Híbrido; USD 60.000 - 75.000; Jornada completa

Descripción de la vacante

The University of Michigan Sociology Department is seeking a highly organized Executive Assistant to provide executive-level support to the Chair, Chief Administrator, and departmental leadership. The role includes coordinating calendars, meetings, travel, and records, while safeguarding confidential information and ensuring timely, policy-aligned work.

The successful candidate will manage complex priorities, draft communications, and help optimize departmental workflows in a collaborative

Formación

• Bachelor's degree or an equivalent combination of education and experience.
• At least three years of progressively responsible administrative experience as an executive assistant or in a comparable administrative role.
• Professionalism, emotional intelligence, sound judgment, and discretion handling confidential information.
• Experience supporting senior leaders; managing calendars, projects, and records.
• Excellent organizational and time-management skills; able to prioritize and handle multiple deadlines.
• Proactive, clear communication with supervisors about deadlines, workload, and decisions.

Responsabilidades

• Provide executive-level administrative support to the Chair, Chief Administrator, and departmental leaders as assigned.
• Manage the Chair's calendar, email, and task lists; coordinate meetings and travel arrangements.
• Coordinate schedules for weekly and monthly meetings; prepare materials and record minutes.
• Draft and distribute correspondence; ensure adherence to policies and confidentiality.
• Develop and maintain knowledge of department, LSA, and University policies; suggest process improvements.
• Oversee records management, website content updates, and purchasing card reconciliations.

Conocimientos

Executive support

Calendar management

Confidential handling

Communication

Project coordination

Attention to detail

Educación

Bachelor's degree or equivalent

Herramientas

Google Workspace

Microsoft Office

Adobe Acrobat

Zoom

Descripción del empleo

The University of Michigan Sociology Department is seeking a highly organized Executive Assistant to provide executive-level support to the Chair, Chief Administrator, and departmental leadership. The role includes coordinating calendars, meetings, travel, and records, while safeguarding confidential information and ensuring timely, policy-aligned work.

The successful candidate will manage complex priorities, draft communications, and help optimize departmental workflows in a collaborative