Confidential Executive Assistant to VP & OCR Leaders

Michigan State University; East Lansing (MI); On-site; USD 60,000 - 90,000; Full time

Job summary

Michigan State University seeks an OVP Executive Staff Assistant to provide high-level administrative support to the Vice President and Office of the Vice President leadership. The role handles confidential information, calendar management, travel, and material preparation to advance OCR operations.

The position also supports office operations, budgeting, reporting, and coordination of meetings and events, serving as a key liaison across OCR and the university.

Qualifications

• Experience providing executive-level administrative support to senior leaders.
• Ability to manage complex calendars and travel arrangements.
• Strong communication skills and discretion handling confidential information.
• Experience in higher education environments is a plus.

Responsibilities

• Provide confidential executive support to Vice President and leaders, managing calendars, meetings, travel, and materials.
• Coordinate branch operations, budgeting, purchasing, records, and workflow for OCR/Ovp activities.
• Draft and distribute communications, reports, and presentations for leadership.
• Plan meetings, events, and office-wide activities; track milestones and action items.
• Liaise with internal and external stakeholders to ensure smooth operations.

Skills

Executive support

Calendar management

Travel planning

Communication

Confidentiality

Budget tracking

Event coordination

Education

High school diploma

Office experience

Tools

Microsoft 365

Job description

Michigan State University seeks an OVP Executive Staff Assistant to provide high-level administrative support to the Vice President and Office of the Vice President leadership. The role handles confidential information, calendar management, travel, and material preparation to advance OCR operations.

The position also supports office operations, budgeting, reporting, and coordination of meetings and events, serving as a key liaison across OCR and the university.